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Accounts Payable Clerk
1 month ago
- Input data from vendor payment vouchers into accounts payable system and print pre-check register for review.
- Verify transactions entered from supporting documents before printing checks. Print checks, attach check stub to payment vouchers and print check register. Stamp voucher and invoices "PAID". Maintain check register file.
- Review vouchers for missing receipts and attach receipts and packing slips to payment vouchers as needed.
- Maintain vendor voucher files in file cabinets and box for storage as required.
- Maintain vendor information required for 1099 forms.
- Perform routine calculations, posting, typing, and filing duties required to accomplish fiscal activity.
- Reconcile open accounts payable invoices and credit memos. Void checks, when necessary, in accounts payable system and file void checks and stamp check copy "VOID" in numerical check file. Reverse invoices if not to be reissued; stamp voucher documents "VOID".
- Distribute issued purchase orders to appropriate fiscal staff and maintain numeric purchase order file.
- Mail checks and/or record checks to be picked up in check log. Notify appropriate person when check is ready to pick up.
- Prepare CashPro report to be submitted to the bank.
- Pull vouchers to be reviewed by staff and auditors and refile vouchers when finished.
- Assist other accounting staff as needed.
- This position requires frequent travel to offsite locations.
- Perform other duties as assigned.
- Associates degree in accounting or related field of which six hours must be accounting, or an equivalent combination of education and accounting experience may be substituted on a year-to-year basis.
- Knowledge of accounting methods and procedures; bookkeeping terminology and principles.
- Minimum of one-year of computer experience. Familiar with accounting, spreadsheet, and word processing software.
- Must be able to operate a 10-key calculator and personal computer.
- Ability to understand written and oral instructions; to exercise some judgement in applying bookkeeping principles to clerical accounting transactions.
About Community Action Agency of Oklahoma City:
The Community Action Agency of OKC/Oklahoma County was established in 1966, and initially was financed by the Economic Opportunity Act of 1964, which launched the nation’s “War on Poverty.” Eventually the funding was consolidated into the Community Services Block Grant (CSBG). The Community Services division was implemented early on, serving low-income residents of Oklahoma County. Early programs included implementing the Food Stamp program and offering a nutrition program for seniors at meal centers.Today the division has greatly expanded to offer legal assistance; tax assistance; summer youth programs; senior transportation to meal sites, medical appointments, and shopping; rent and mortgage assistance; and other community needs.HEAD STARTThe Agency’s first Head Start center opened its doors to 39 families in 1965. Within two years, nine new centers and 575 children entered Head Start in Oklahoma County. Today we have 26 Head Start classrooms in 15 public schools, and 98 Head Start classrooms total providing services to thousands of children in Oklahoma County.
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