Executive Assistant
3 weeks ago
- Handles telephone calls and refers them to proper resources.
- Manages voice prompts for IDC office recording.
- Performs clerical work for the Executive Director.
- Performs clerical work as needed for the IDC staff.
- Receives clients and visitors and refers them to the proper individual or department.
- Manages the mail system, to include postage machine, loading postage, delivering and picking up mail daily and as needed.
- Manages copy machines.
- Coordinates and updates agency wide annual reports.
- Applies for grants to help assist all programs as funding is available.
- Maintains license tags for all agency vehicles.
- Advertises for help wanted, legal issues, and public service announcements.
- Assists Human Resources Director in all aspects of personnel and maintains the H.R. Tracking System.
- Assists Fiscal with incoming checks, stamps for bank, copies, makes bank deposits.
- Assists Fiscal with vendor checks, matching to vouchers, and mailing.
- Assists Fiscal with preparing payroll checks for mailing.
- Orders office supplies and purchases items for the Indirect Cost Program and other programs as directed.
- Responsible for compiling and circulating Board packets and program correspondence as necessary.
- May attend Board of Directors meetings, take minutes and transcribe. Serves as Board staff secretary in absence of Human Resource Director.
- Processes office correspondence and files.
- Performs other assigned duties and or tasks as deemed necessary.
QUALIFICATIONS:
ENTRY:
- Associate Degree in Secretarial Science or related field, and 5 years’ experience in Office Administration, Word Processing Software, Excel, Power Point, Publisher, Advertising and grant preparation.
DESIRABLE:
- BS in Business Administration or related field and 3 years’ experience in Office Administration, Word Processing Software, Excel, Power Point, Publisher and three years’ experience in grant preparation.
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