Administrative Assistant

1 month ago

Norcross, United States Human Resource Dimensions Full time
The Administrative Assistant supports the beMatrix USA team with administrative and facility oversight tasks. They perform a range of clerical and administrative tasks to support daily operations in an office setting. Their duties include supporting the team with special projects, sorting and distributing mail, greeting office visitors, creating reports, booking travel accommodations, and planning/managing onsite events. The Administrative Assistant also works with vendors to ensure a safe and highly functioning office environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES are included in the list below. Other duties may be assigned, as needed.Administrative Support:
  • Provide daily administrative support to the senior management team, including special projects and data entry.
  • Interface with vendors and various internal departments.
  • Organize travel plans and appointments for the team as required.
  • Handle phone calls and emails from customers/clients, directing them to the appropriate staff
  • Create spreadsheets and reports based on company records.
  • Manage calendars, and assist with editing documents, printing, and other general office management tasks.
  • Maintain absolute confidentiality of all sensitive information.
Office Management:
  • Sorting and distributing incoming mail.
  • Managing guest arrivals, including greeting visitors and handling package and mail delivery.
  • Ensuring employees have access to necessary tools by managing supply levels, ordering inventory, and distributing equipment.
  • Maintaining adequate supply levels in the breakroom by ordering and replenishing items.
  • Liaising with maintenance companies to ensure a clean and safe office environment.
Event Planning:
  • Plan and manage in-office events, encompassing food and beverage procurement, logistical setup, and post-event cleanup.
  • Provide assistance in compiling and distributing meeting materials.
Project Assistance:
  • Provide assistance to the Human Resources department on special projects as required.
  • Maintain and update databases and records for financial, personnel, and other relevant data.
  • Support bookkeeping and budgeting processes as needed.
  • Manage purchase orders and partner billing/invoices. Order services as required.
  • Prepare and disseminate reports and communications.

QUALIFICATIONS:
  • Self-starter attitude with the ability to work independently and manage tasks effectively with little to no supervision.
  • Have a positive attitude that aligns with our beMatrix’s operating values, which include operating with honesty and integrity, and in a spirit of teamwork and respect.
  • Demonstrate an eagerness to solve problems and build positive relationships with team members and clients.
  • Highly organized, able to manage priorities and multiple tasks simultaneously.
  • Strong problem solving, computer and analytical skills.
  • Strong time management skills with the ability to manage multiple projects simultaneously and meet deadlines.
  • Superior oral, written and interpersonal communication skills.
  • Strong integrity, dependability, and the ability to maintain confidentiality.
  • Advanced proficiency in Microsoft Office – Outlook, Word and Excel.

  • Administrative Assistant

    7 days ago

    Norcross, United States LHH Full time

    LHH is seeking a highly organized and proactive Administrative Assistant for an incredible non-profit organization in Norcross, GA. This candidate will assist in providing vital administrative and secretarial support within our team. This role will relieve the supervisor of routine clerical and administrative duties, contributing to the smooth functioning of...

  • Administrative Assistant

    1 month ago

    Norcross, United States McNaughton-McKay Full time

    Join the company that helps make American manufacturing possible. You'll work alongside essential industries such as automotive, plastics, food, beverage and aerospace, while becoming an employee owner through our Employee Stock Ownership Plan (ESOP). As a McNaughton-McKay employee, not only do you help the company succeed, you also share in the rewards....

  • Executive Administrative Assistant

    2 months ago

    Norcross, United States Agile Consulting Group Inc Full time

    We’re seeking a detail-oriented, personable Administrative Assistant who can offer high-quality, dependable support to both our operations staff and sales team and help improve our efficiency. The Administrative Assistant will need to be ready to assist in the continued growth & development of our boutique firm’s portfolio of clients. Through our ongoing...

  • Administrative Assistant

    4 weeks ago

    Norcross, United States Unlimited Service Group Full time

    Whaley Foodservice, LLC is currently searching for an experience Administrative Assistant to join our team. This position is responsible for meeting the daily, weekly and monthly parts and inventory needs of the branch location. Responsibilities: * Assist customers both face to face and over the phone to fill parts needs. * Open service orders as needed in...

  • Administrative Sales Assistant

    4 weeks ago

    Norcross, United States Savatree Full time

    What a day is like:Our Arborist Assistant's focus is to provide sales support through making outbound sales calls, performing lead generation, creating proposals, scheduling appointments and maintaining multiple sales calendars. They provide world-class customer service by answering incoming customer calls, creating and maintaining positive rapport, and...

  • Administrative Sales Assistant

    2 weeks ago

    Norcross, United States Savatree Full time

    What a day is like:Our Arborist Assistant's focus is to provide sales support through making outbound sales calls, performing lead generation, creating proposals, scheduling appointments and maintaining multiple sales calendars. They provide world-class customer service by answering incoming customer calls, creating and maintaining positive rapport, and...

  • Administrative Assistant

    1 month ago

    Norcross, United States HR Partners, Inc. Full time

    Are you a detail-oriented professional with exceptional organizational skills and a knack for keeping everything running smoothly? Do you like engaging with prospects and customers? HR Partners, Inc. is looking for an in office Administrative Assistant to support our Business Development and HR Teams in delivering world-class services to our clients. What...

  • Administrative Assistant

    6 days ago

    Norcross, United States HR Partners, Inc. Full time

    Are you a detail-oriented professional with exceptional organizational skills and a knack for keeping everything running smoothly? Do you like engaging with prospects and customers? HR Partners, Inc. is looking for an in office Administrative Assistant to support our Business Development and HR Teams in delivering world-class services to our clients. What...

  • Network Administration

    3 weeks ago

    Norcross, United States OLE' Mexican Foods Full time

    At Ole, our mission is to produce the finest Authentic Mexican inspired products with an unwavering commitment to quality and freshness. We believe that holding a seat at your dinner table is the ultimate compliment, and we strive to help families create wholesome, fun, and authentic eating experiences. Network Administrator Summary: Under limited...

  • Administrative Coordinator for Operations

    16 hours ago

    Norcross, Georgia, United States Local Roof Experts Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Local Roof Experts. As the first point of contact for our customers, you will be responsible for providing exceptional customer service and ensuring that all interactions are handled in a timely and professional manner.The salary for this position is estimated...

  • Administrative Specialist

    3 weeks ago

    Norcross, United States Lamar Advertising Company Full time

    The Administrative Specialist is the glue that holds the office together! If you're the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Interstate Logos office in Norcross, Georgia is now hiring a new team member to help us enhance the Interstate Logo Program in the state of...

  • Network Administration Specialist

    3 weeks ago

    Norcross, Georgia, United States OLE' Mexican Foods Full time

    Job Title: Network AdministrationWe are seeking a highly skilled Network Administration professional to join our team at OleKey ResponsibilitiesPerform network administration and planning for all aspects of IT-network infrastructureInstall, debug, maintain, upgrade, and provide general support for network equipmentEvaluate, test, and deploy software and...

  • Administrative Specialist

    2 weeks ago

    Norcross, United States Lamar Full time

    The Administrative Specialist is the glue that holds the office together! If you're the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Interstate Logos office in Norcross, Georgia is now hiring a new team member to help us enhance the Interstate Logo Program in the state of...

  • Executive Assistant

    2 weeks ago

    Norcross, United States Prestige Staffing Full time

    The Executive Assistant to the VP of Technology provides high-level administrative support to ensure the VP can focus on strategic priorities. This role involves managing schedules, coordinating meetings, handling communications, and assisting with project management tasks. The ideal candidate will have excellent organizational skills, discretion, and the...

  • Admin Assistant

    1 week ago

    Norcross, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionLHH is seeking a highly organized and proactive Administrative Assistant for an incredible non-profit organization in Norcross, GA. This candidate will assist in providing vital administrative and secretarial support within our team. This role will relieve the supervisor of routine clerical and administrative duties,...

  • Assistant Transportation Logistics Manager

    7 days ago

    Norcross, United States CoWorx Staffing Services Full time

    Assistant Transportation/Logistics Manager - Norcross GAA well established, high-end food company is looking for an Assistant Transportation/Logistics Manager to support strategic logistics and customer service operations and supervise the warehouse and logistics teams.The Assistant Transportation Manager is responsible for planning, coordinating, and...

  • Care Manager Assistant

    3 weeks ago

    Norcross, United States PruittHealth Full time

    JOB PURPOSE: The Care Manager Assistant will provide support to assigned facilities to ensure communication and authorization of medically necessary services provided in the post-acute setting with oversight from Department Manager, RN Case Manager or LPN Care Manager. In addition, may be asked to provide a wide range of administrative and clerical support...

  • Assistant Project Superintendent

    4 weeks ago

    Norcross, United States PruittHealth Full time

    Job Purpose: The Assistant Project Superintendent will assist the Project Superintendent in project planning, buyout, project management, and closeout. This role will involve assisting in obtaining, coordinating, and distributing the information and authorizations required to construct the project on time, within budget, and to the Landmark's quality...

  • Consumer Care

    4 weeks ago

    Norcross, United States Ole Mexican Foods Full time

    Ole Mexican Foods, Inc. is looking for a Consumer Care & GFSI corporate assistant to join our team! Position Summary: The Consumer Care Coordinator is responsible for the effective handling of all the issues that come from Consumers and Customers through the Consumer Care Corporate Quality System. Role Responsibilities: Primary contact with consumers to...

  • Consumer Care

    5 months ago

    Norcross, United States OLE' Mexican Foods Full time

    Ole Mexican Foods, Inc. is looking for a Consumer Care & GFSI corporate assistant to join our team! Position Summary: The Consumer Care Coordinator is responsible for the effective handling of all the issues that come from Consumers and Customers through the Consumer Care Corporate Quality System. Role Responsibilities: •Primary contact with consumers to...