Office Automation Document Management

2 weeks ago

Houston, United States Environmental and Safety Solutions, Inc. Full time $34 - $43
ESS - 137 Candidate must have:
  • Experience working in Engineering, Procurement and Construction industry
  • ECMS system experience (preferably Aconex) 
  • Document numbering, work process, electronic/digital signatures, legibility, etc.
  • 6:30 AM to 4:00 PM Work hours with opportunity for hybrid work (min 3 days in office)
Job Summary:In this role, you will provide document management support, including but not limited to receiving, processing, distributing, retrieving, and maintaining documents and records within the project ECMS (Enterprise Content Management System) and in accordance with company guidelines. You will assist with assembling information to support project activities, resolving issues and questions from internal and external customers, perform quality checks and audits, as well as project closeout activities. Your attention to detail and data accuracy will help ensure successful compliance with document and records management procedures.

The ideal candidate for this role will have an attention to detail to help ensure successful compliance with document and records management procedures, the ability to adjust priorities according to direction, and use of judgment and initiative within guidelines of a well-defined scope.

Work Schedule A (F-F 1st Friday off Schedule) – 6:30 AM to 4:00 PM (flexible). #LI-KL1

This position is designated as part-time telework per our global telework policy and will require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership.” Start Date: 11/18/24
Major Responsibilities:
Provide document and/or records management services in accordance with established policies, and procedures.
Provide project support for Enterprise Content Management Systems (ECMS) such as Aconex.
Interface on a routine basis with a variety of project personnel in resolution of questions, issues or actions.
Assist in the review of data entry accuracy for assigned work by performing daily, weekly, and monthly quality checks.
Assists project team members with questions or issues related to document numbering, work process, electronic/digital signatures, legibility, etc.
Assemble information needed to support project activities.
Produce reports using standard office automation tools such as MS Excel or Word.
Updates desktop work instructions, plans and procedures.

Education and Experience Requirements:
Minimum of 2-4 years’ recent document/records/information management experience. Experience in EPC industry is desirable.
Intermediate to expert proficiency in Microsoft Office Word, PowerPoint, Outlook and Excel.

Required Knowledge, Skills, and Abilities:
Experience with ECMS with strong configuration management functionality, Aconex specific or Bechtel document management experience desirable.
Excellent communication skills (oral and written).
Strong aptitude for automation and eager to learn.
Strong analytical skills to identify problems as well as develop and implement solutions.
Good interpersonal skills to provide daily user support.
Ability to prioritize and flexibility to multi-task in a fluid environment.
Ability to work independently with minimal supervision in challenging, dynamic work environment.
US citizenship Required

About Environmental and Safety Solutions, Inc.:

Environmental and Safety Solutions Inc. (ESS Inc.) is a Cincinnati based certified MBE. Since 2002, ESS Inc. has been providing health and safety, engineering, environmental technical and management services to businesses throughout the United States. We work with businesses from Fortune 500 members to small businesses in the local community, providing world class occupational safety and health consultative services and environmental compliance assistance. Our customers value our personal attention to their needs and the accuracy and flexibility of our services to meet their unique needs. As President and Founder of ESS, Lonnie Grayson brings more than 25 years of professional environmental safety and health leadership to the company. He founded ESS Inc. in 2002 and has grown the firm into a nationally recognized industry leader. With a professional background as a mechanical engineer, Mr. Grayson knows the value of a safety and health program that focuses on the processes that drive the safety and health process in a company to achieve great results. We understand the need for partnership with our customers to fully understand their needs and the culture of each customer to meet and exceed their occupational safety, health and environmental compliance needs.

  • Office Automation Document Management

    1 month ago

    Houston, United States Environmental and Safety Solutions, Inc. Full time $22 - $35

    ESS - 137 Candidate must have:Experience working in Engineering, Procurement and Construction industyECMS system experience (preferably Aconex) Document numbering, work process, electronic/digital signatures, legibility, etc.6:30 AM to 4:00 PM Work hours with opportunity for hybrid work (min 3 days in office)Job Summary:In this role, you will provide...

  • Business Development Officer

    6 days ago

    Houston, Texas, United States Smart Office Automation LLC Full time

    Job Description: Business Development Officer - Join our team at Smart Office Automation LLC and take your sales career to the next level! As a Business Development Officer, you will be responsible for developing and executing a sales strategy to drive revenue growth and expand our customer base.Key Responsibilities:Sales Strategy and Planning: Develop and...

  • Automation and Innovation Manager

    4 weeks ago

    Houston, Texas, United States Red Bull Full time

    Unlock Your Potential as an Automation and Innovation Manager at Red BullWe are seeking a highly skilled Automation and Innovation Manager to join our team. In this role, you will develop and implement automation projects that drive innovation and efficiency across our operations.About the Role:This is a key position in our Engineering and Automation...

  • Automation Engineer

    1 month ago

    Houston, United States NaBors Full time

    Employer: NDTUSA Job Title: Automation Engineers Job Requisition: 6606.548.6 Job Location: Houston, Texas Job Duties: Develop automation solutions for the drilling industry. Develop electrical and controls software based design requirements. Develop machine control algorithms for PLC systems. Ensure end to end delivery of automated processes. Deliver...

  • Automation Engineer

    3 weeks ago

    Houston, United States Kinder Morgan Full time

    Automation Engineer Job ID #: 29761 Location: TX-HOUSTON Functional Area: Engineering Position Type: Full Time Experience Required: 5 - 7 Years Relocation Provided: No Education Required: Bachelors Degree RC/Department: 0168 -ENG SVCES AUTOMATION :KMI Position Description Primary Duties: Plan, design, implement and support monitoring and control...

  • Industrial Automation Manager

    1 week ago

    Houston, Texas, United States Vallourec Star LP Full time

    Job SummaryVallourec Star LP is hiring an Industrial Automation Manager to lead our automation efforts and drive business growth through process improvements. The successful candidate will have a strong background in systems engineering and design, as well as experience with developing and implementing automation solutions.Key Responsibilities:Develop and...

  • Automation Systems Manager

    1 week ago

    Houston, Texas, United States Mondo Full time

    Job OverviewMondo is seeking a highly skilled Automation Systems Manager to lead the development and implementation of industrial automation projects. The ideal candidate will have a strong background in electrical engineering, process control systems, and Allen Bradley experience.Key ResponsibilitiesManage a significant amount of projects in the control...

  • Automation Engineer

    4 days ago

    Houston, United States Aramis Search Full time

    Job SummaryThis fast-growing energy business is seeking a highly motivated Automation Engineer. The ideal candidate will design, implement, and maintain automation systems to optimize energy production, distribution, and monitoring. This role is integral to ensuring operational efficiency, safety, and sustainability across our energy infrastructure.Key...

  • Automation Engineer

    5 days ago

    Houston, United States Aramis Search Full time

    Job SummaryThis fast-growing energy business is seeking a highly motivated Automation Engineer. The ideal candidate will design, implement, and maintain automation systems to optimize energy production, distribution, and monitoring. This role is integral to ensuring operational efficiency, safety, and sustainability across our energy infrastructure.Key...

  • Office Operations Manager

    2 weeks ago

    Houston, Texas, United States Murray Resources Full time

    About the PositionWe are seeking an experienced Administrative Assistant to support our sales team in Houston, TX. This role requires strong organizational skills, attention to detail, and excellent communication abilities.Duties and ResponsibilitiesAccurate typing of paperwork, including finance documents and internal reports.Composition of professional...

  • Automation Developer

    4 days ago

    Houston, United States The Lab Consulting Full time

    The Lab is a medium-sized, rapidly growing management consulting, automation implementation, and data science company in the Galleria area of Houston. We are a tight knit group that serves customers all around the country, and the world, by implementing solutions that solve emerging business problems. There is plenty of room for upward mobility at The Lab -...

  • Automation Developer

    2 weeks ago

    Houston, United States The Lab Consulting Full time

    The Lab is a medium-sized, rapidly growing management consulting, automation implementation, and data science company in the Galleria area of Houston. We are a tight knit group that serves customers all around the country, and the world, by implementing solutions that solve emerging business problems. There is plenty of room for upward mobility at The Lab -...

  • Robotic Process Automation Analyst

    24 hours ago

    Houston, United States Primary Services Full time

    Join a Fortune 500 company that blends innovation with flexibility. Enjoy a hybrid work model, spending three days in a dynamic office environment and two days working from the comfort of your home. Take your career to the next level with a company known for excellence and stability.Primary Services is excited to announce the role of Robotic Process...

  • Robotic Process Automation Analyst

    1 day ago

    Houston, United States Primary Services Full time

    Join a Fortune 500 company that blends innovation with flexibility. Enjoy a hybrid work model, spending three days in a dynamic office environment and two days working from the comfort of your home. Take your career to the next level with a company known for excellence and stability.Primary Services is excited to announce the role of Robotic Process...

  • Senior Automation Systems Engineer

    1 month ago

    Houston, Texas, United States Sungrid Solutions Full time

    Automation Systems Engineer Job DescriptionSungrid Solutions is a leading provider of Battery Energy Storage Solutions. We are seeking an experienced Automation Systems Engineer to join our team in Houston, Calgary, Cambridge, and Toronto offices.The successful candidate will be responsible for the integration of new construction projects for renewable...

  • Senior Automation Manager

    1 week ago

    Houston, Texas, United States Gryphon Oakwood Full time

    Job OverviewGryphon Oakwood seeks an experienced Senior Automation Manager to lead the efforts for the company's electrical infrastructure. As a key member of our team, you will be responsible for overseeing the design, implementation, and maintenance of electrical systems and power distribution networks.Key ResponsibilitiesLead a team of electrical...

  • Automation Systems Design Specialist

    3 weeks ago

    Houston, Texas, United States GlobaLogix Full time

    Job OverviewGlobaLogix is a leading provider of industrial control systems to mid-market energy and utility clients. We deliver engineering, design, and installation services on time and within budget.Estimated Salary Range:$85,000 - $115,000 per yearJob ResponsibilitiesWe are seeking an Automation Systems Design Specialist for our corporate office in...

  • Medical Office Manager

    1 week ago

    Houston, Texas, United States Genesis Medical Management Solutions Full time

    We are a leading medical management organization seeking an experienced Executive Medical Secretary/Assistant to join our team in Texas.Job OverviewAs an Executive Medical Secretary/Assistant, you will be responsible for providing administrative support to multiple physicians, senior executives, and external partners. This role requires excellent...

  • Administrative Assistant

    1 week ago

    Houston, Texas, United States PrideStaff - Houston (Southwest) Full time

    About the RoleWe are looking for a skilled Document Coordinator to join our team at PrideStaff - Houston (Southwest). The estimated annual salary for this position is $60,000-$75,000 depending on experience.Job SummaryThe successful candidate will be responsible for reviewing and analyzing legal documents, editing and proofreading documents for errors and...

  • Automation Engineer

    1 month ago

    Houston, United States Rock Point Search Full time

    Position Description: This organization provides full-service automation of water/wastewater systems (including design, implementation, and support). They strive to be an advocate for their clients and to form long lasting partnerships based on trust. They provide tailored solutions to meet the specific needs of each of their clients and pride themselves on...