Accounts Payable Specialist

1 month ago

Chicago, United States Erie Neighborhood House Full time $23
Erie Neighborhood House, a progressive social service agency serving the Chicago metropolitan area and dedicated to promoting a just and inclusive society, is seeking a full-time Accounts Payable Specialist. Reporting to the Finance Director, the Accounts Payable Specialist will perform a variety of financial functions under the direct supervision of the Finance Director. 
Position Responsibilities: 
  • Process all check requests, invoices, and mileage reimbursements for payment accurately and timely. 
  • Process T-Mobile invoice for payment accurately and timely.
  • Handle accounts payable tasks, including check requests, and scheduling/distribution of payments at least twice monthly. 
  • Obtain all appropriate signatures for approval.
  • All vendor setup, creation, and maintenance in MIP software.
  • Reconcile vendor statements.
  • Request proper paperwork such as W9, ACH form, workers compensation insurance.
  • Receives, processes, and reconciles company credit card for all Visa and American Express account  information at least monthly.
  • Review, investigate, and correct errors and inconsistencies in financial entries, documents, reports, and aging with journal entries. 
  • Processes voiding or re-issuing of checks as needed. 
  • Responsible for following up with vendors, directors, or employees for all outstanding checks. 
  • Produces annual 1099s.
  • Provide support during internal and external audits.
  • Maintain vendor relationships and address inquiries in a professional manner.
  • Scan financial documents into finance drive, such as invoices, and correspondence received.
  • Arranges and maintains the organization and safekeeping of accounting records and documents electronically.
  • Provide additional clerical support as assigned by the supervisor. 
Position Requirements:
  • Minimum of a High School Diploma with at least 2 years of clerical experience; an associate degree is preferred.
  • Availability to work in the office Monday through Friday during regular business hours.
  • Strong background in office management with exceptional attention to detail.
  • Proficiency in Microsoft Office, particularly Word and Excel; familiarity with automated accounting/billing systems is a plus.
  • Possess a strong positive work attitude and enthusiasm.

TEAM MEMBER BENEFITS 
  • Compensation of  $23.23 an hour 
  • Work / life integration 
    • Generous paid time off  
(examples below for full-time employment)
 12 accrued sick days per year 
  • 3 personal days 
      • Paid birthday off 
      • 8 paid holidays, including Juneteenth 
      • In addition to above paid holidays, paid week off between Christmas Eve and New Year’s Day 
      • Vacation 
        • Year 1 = 8 days 
        • Year 2 = 13 days 
        • Year 3 + = 20 days 
    • Access to alternative and flexible work schedules and personal leave, where possible 
    • Two-weeks fully paid Parental Leave, for eligible employees  
    • Time off for school conferences and activities as well as bereavement leave  
  • Professional Development 
    • Employer-sponsored learning and development programs 
    • Paid day off annually for personal professional development  
    • Tuition Assistance & Debt Relief Program, as budget allows 
    • DEI Council-sponsored education and engagement series   
  • Wellness support 
    • Employer-sponsored health, dental, and vision insurance 
    • Employer-paid life insurance 
    • Voluntary life and AD&D and shot and long-term disability 
    • Flexible Spending Accounts for medical, vision and dependent care 
    • 403b with employer match 
    • Employee Assistance Program 
    • Yoga, Zumba and Book Club, when onsite 
Union/Non-Exempt          

Erie Neighborhood House is dedicated to creating a workforce that promotes and supports diversity and inclusion. We provide equal employment opportunities to all individuals without discrimination. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact us at hr@eriehouse.org. 

NO TELEPHONE CALLS PLEASE

MUST BE A MEMBER OF AFSCME OR JOIN AFTER 30 DAYS

ERIE NEIGHBORHOOD HOUSE IS AN EQUAL OPPORTUNITY EMPLOYER

ACCREDITED BY NAEYC & NATIONAL AFTER SCHOOL ASSOCIATION

RECOGNIZED BY DEPARTMENT OF JUSTICE;

UNITED WAY MEMBER

About Erie Neighborhood House:

Since 1870, Erie Neighborhood House has provided the most comprehensive support immigrant and low-income families in Chicago need to thrive and has constantly evolved to meet their needs. Today, Erie House is a modern social services nonprofit with programming and resources for children & youth, mental health & community wellness, adult education & training, legal services, and more.

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