Accounts Payable Specialist

4 weeks ago

Chicago, United States teamworkonline Full time

Company Information
For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer

The Accounts Payable Specialist may specialize in a variety of different accounting areas related to company payment processing. The AP Specialist will work with the distribution of wires.  The AP Specialist will focus on the processing of invoices and the payment of company expenses. Responsibilities may include month end close duties and reporting, and other administrative or ad hoc projects as assigned.

Job Summary

  • Invoice Processing: Receive and verify invoices from vendors. This involves ensuring that all invoices are accurate, vendors are properly set up, have appropriate approvals, and create/match purchase orders or agreements.
  • Data Entry: Enter invoice details into the accounting system or ERP (Enterprise Resource Planning) software. This includes recording invoice numbers, dates, amounts, and other relevant information.
  • Emergency Payment Processing: Monitor wire request queues. Review artist contracts, settlement sheets, and banking to ensure proper backup is provided. Route all wires for approval. Research and respond to inquiry requests about pending and approved wires as necessary.
  • Vendor Relations: Communicate with vendors, finance and key operators regarding payment status, discrepancies in invoices, and any other issues that may arise.
  • Expense Reports: Review and process employee expense reports, ensuring all claims are within company guidelines and supported by receipts or other documentation.
  • Reporting: Generate reports detailing accounts payable status, aging reports (outstanding payments), and other financial reports as required by management. May be responsible for miscellaneous administrative office duties and ad hoc accounting requests as needed such as AP report requests and filing.
  • Assist in tracking of capital expenditures, repair & maintenance projects, fuel costs, and other cost analyses as requested.
  • Collaborate daily with the accounting team, Manager of Shared Services, Project Managers.

Required Qualifications

  • At least 2 years of relevant experience in Accounts Payable or similar role
  • Associate degree or higher (preferred)
  • Bilingual Spanish (highly preferred)
  • Knowledge of Basic Accounting Principles
  • Experience with financial reporting
  • Strong written and verbal communication skills
  • Able to work independently and as part of a team
  • Organized, proactive, and detail orientated
  • Music industry experience (preferred)
  • Ability to manage multiple priorities/ tasks and meet strict deadlines
  • Proficiency with QuickBooks and MS Office Suite

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship.  AEG may require an employee to perform duties outside their normal description.

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