Senior Administrative Assistant

7 days ago

New York, United States Global Affairs Canada Full time $77,395
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Selection Process Nº: 181958-6

Salary: $77,395 USD

Contract Type: Indeterminate (Full-time)

Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in USA.

Job Function: Administrative

Classification: LE - A3

Location: the Permanent Mission of Canada to the United Nations

Number of Vacancies: 1

Closing date for application: 10 July, 2024 at 23:59 UTC/GMT -5:00

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Summary of Duties:

The Permanent Mission of Canada to the United Nations (PRMNY) seeks an organized and detail-oriented Senior Administrative Assistant to provide administrative and operational support to the office of the Royal Canadian Mounted Police (RCMP).

The Senior Administrative Assistant exercises a considerable level of initiative and discretion to ensure the efficient and effective achievement of program objectives and must be comfortable working independently given the travel obligations of the Program Manager
The Senior Administrative Assistant performs a range of senior administrative and operational support duties under the general supervision of the RCMP Program Manager - PRMNY Police and Corrections Advisor:
•    Performs a wide range of operational, administrative and clerical support activities to support RCMP resources at the Mission and within the associated Area of Responsibility (AoR);
•    act on behalf of the Program, as appropriate, to: prepare correspondence and reports on police matters; attend to a wide range of other operational/ management matters; and perform a variety of diverse duties as required by the Program Manager;
•    facilitates the effective and efficient operation of the RCMP PRMNY Office, which is responsible for police cooperation with several countries within its geographic area and mandate;
•    exercises a considerable level of initiative and discretion; handles and processes sensitive, classified and urgent material and information; and performs some duties normally carried out by the Program Manager.
•    Performs other duties as required.

 Area of Selection:

This selection process is open to all applicants legally residing in the New York Tri-State area at the time of appointment. Candidates must be legally authorized to work in the United States. 

Please note that the Permanent Mission of Canada to the United Nations does not sponsor work authorizations directly or indirectly.


The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

 ESSENTIAL QUALIFICATIONS

Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.

Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.

*Language will be assessed further during the process. 

 

Education:

Candidates will be required to provide proof of the completion of their education.

  • Bachelor’s degree from an accredited college or university
OR

  • An equivalent combination of education, training and experience.      
 

Language:

  • Advanced proficiency in English (reading, writing, comprehension, and speaking)
 

Experience:

  • A minimum of three years of recent experience* providing administrative support (e.g. coordinating logistics for travels, events, meetings, and responding to public inquiries, as well as providing client service regarding highly sensitive and confidential matters in a private or public sector organization.)
*Recent is defined as within the last 5 years.

 

RATED REQUIREMENTS

The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.

 

Knowledge:

  • Knowledge of administrative processes (ex. budgeting, reporting, expense claim preparation, etc.)
  • Knowledge of event management practices
  • Proficient in Microsoft Office Suite, including: Word, Excel, Power Point, and Outlook.
 

Competencies:

  • Organization and coordination
  • Working with others
  • Intercultural proficiency
  • Client orientation
  • Focus on quality and details
  • Judgement and discretion
  • Resilience and adaptability 
 

Abilities:

  • Ability to communicate effectively and accurately in English (oral and written)
  • Ability to engage with various partners and develop communication strategies in support of RCMP program initiatives
  • Ability to coordinate logistical arrangements and details for travel, meetings, events and receptions, preparing guest lists and coordinating the activities of vendors/suppliers
  • Ability to take initiative to identify, troubleshoot and solve problems.
 

Asset Qualifications:

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

  • Recent experience working in government or a foreign mission.
  • Knowledge of international relations and Government of Canada - RCMP foreign policy objectives. 
  • The ability to communicate effectively in French, both orally and in writing.
*Recent defined in the last 8 years.

 

Operational Requirements:

  • Normal hours of work for this position are in accordance with the Locally Engaged Staff (LES) regulations of 37.50 hours per week.
  • Location of work: In-office.
  • Occasional overtime, including evenings and weekends, may be required.
 

Conditions of Employment:

Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.

- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.

- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.

 

How to Apply

  • You must submit your application using the "Apply Here" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
  • Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
  • You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
  • Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
  • Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.
  • Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-WSHDC@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.


Important Notes

  • Only applications submitted in one of the official languages of Canada will be accepted (English or French).
  • The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.
  • Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
  • Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
  • Reference checks may be sought for candidates who succeeded all of the assessments.
  • Please note that the Permanent Mission of Canada to the United Nations does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
  • Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
  • As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Network is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
  • We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at LES-E-Recruitment-WSHDC@international.gc.ca to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
  • The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Permanent Mission of Canada to the United Nations which might arise following the completion of this selection process.
  • For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.
 

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