Senior Administrative Assistant
4 weeks ago
About the Job:
Job Title: Senior Administrative Assistant
Location: New York, NY
Duration: 6 Months
Job schedule: 3-4 days/week in the office - need flexibility based on manager's schedule
Job hours: 8:30 am to 5pm (Flexible)
The Sr. Administrative Assistant will report to the Global Treasurer and proactively handle a wide range of administrative and executive support-related tasks for the Global Treasurer and overall Treasury department. The ability to interact with staff (at all levels) in a fast-paced environment, under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
Responsibilities:
Provide daily executive administrative support to Global Treasurer including answering phones, drafting, and responding to emails, scheduling meetings, managing the calendar, and arranging travel
Monitor Global Treasurer's email inbox to bring to the forefront emails, documents, etc. that require immediate attention and/or approval
Coordinate and manage Global Treasurer's calendar with an understanding of when to raise items as a priority as well as ensuring materials for meetings are available and accessible in advance of events
On a weekly basis, report Global Treasurer's office/travel schedule to the Office of the CEO as part of the Direct Report Schedule (DRS)
Management of department level events including scheduling and on occasion distributing agendas for each in advance
Arrange US/international travel and process related travel and expense accounts. Provide Global Treasurer with the proper documents required for travel
Coordination of the Client Earnings Discussions Calls with the Rating Agencies and the PA DOI in advance of the Client Earnings Conference Call
Coordination, scheduling, and management of annual rating agency meetings
Scheduling of Quarterly Earnings Q&A for CFO including providing the Global Treasurer's team with a schedule of due dates for the year, sending reminders, and compiling submissions
Assist in preparing for Quarterly Risk & Finance Committee meetings including: preparing the schedule for meeting dates/locations and timeline for submissions, providing staff with documents required to complete slide deck, and submitting slide deck to Client Counsel for review and Bermuda for inclusion in Board Book
Undertake special projects requiring a high degree of confidentiality and accuracy
Communicate effectively with senior executives and their assistants as well as internal associates and external clients
Maintain up-to-date Global Treasury department organization charts
Liaise with Real Estate on office space and other related items
Assist Global Treasury department to address the need for interns and liaise with HR
Responsibility as the Emergency Floor Coordinator including attending meetings, distributing meeting notes to the Global Treasury Department, and ensuring the successful implementation of fire and shelter-in-place drills
Ability to be accessible outside of business hours to address priority or emergency items as needed
Support other senior finance executives when necessary
Qualifications:
Bachelor's or equivalent education and experience required
5+ years Executive Administrative experience, preferably in a Finance environment
Excellent written and oral communication skills
Excellent interpersonal skills and ability to interact with all levels of personnel
Advanced Knowledge of Microsoft Office Suite of products (Excel, PowerPoint, Word, Outlook) required
Demonstrated ability to multi-task and work with little supervision to ensure work is completed within deadlines
High degree of professionalism and a demonstrated ability to handle confidential information
Demonstrated superior attention to detail and accuracy in process and results
Displayed ability to take initiative and foresight to anticipate needs
Strong time management, planning, organizational, and analytical skills
Proven ability in planning, prioritizing, and organizing diverse workload.
-
Administrative Assistant
4 weeks ago
New York, United States The Assistant Company Full time_**Please read the entire ad before applying.**_ The Assistant Company has been retained by a high-profile New York Executive to find a RELIABLE part-time 2nd administrative assistant to work out of the home office of their New York residence. This is more of a junior admin position and you would report to the current senior administrative assistant and...
-
Administrative Assistant
6 days ago
New York, United States The Assistant Company Full time_**Please read the entire ad before applying.**_ The Assistant Company has been retained by a high-profile New York Executive to find a RELIABLE part-time 2nd administrative assistant to work out of the home office of their New York residence. This is more of a junior admin position and you would report to the current senior administrative assistant and...
-
Senior Administrative Assistant
4 weeks ago
New York, United States TSR Consulting Services, Inc. Full timeTSR is a premier National U.S. Staffing company with over 50 years of staffing excellence.Our client, a leading insurance company is hiring a Senior Administrative Assistant on a contract basis. Please ONLY local candidates to NYC. Job schedule: 3-4 days/week in the office - need flexibility based on managers schedule. MUST have Executive Administrative...
-
Senior Administrative Assistant
3 days ago
New York, New York, United States Wells Fargo Full timeJoin the Team at Wells Fargo:Ready to take the next step in your career at a company renowned for its 'Well Life' approach to supporting employees' career growth, work-life balance, and overall well-being? Ranked #2 on the 2023 LinkedIn Top Companies list - and #1 among financial services companies - as the ideal workplace to nurture your career in the U.S....
-
Senior Administrative Assistant
2 months ago
New York, United States gonzer Full timeDetails: L.J Gonzer Associates is looking for individuals to join our pool of qualified candidates for potential assignment as a Senior Administrative Assistant. Provide strong administrative support including scheduling meetings and conference rooms Update and maintain detailed management reports, spreadsheets, databases, and related systems to support...
-
Senior Administrative Assistant
3 weeks ago
New York, United States gonzer Full timeDetails: L.J Gonzer Associates is looking for individuals to join our pool of qualified candidates for potential assignment as a Senior Administrative Assistant. Provide strong administrative support including scheduling meetings and conference rooms Update and maintain detailed management reports, spreadsheets, databases, and related systems to support...
-
Senior Administrative Assistant
2 months ago
New York, United States UJA Full timePosition Summary: Provides administrative support to the Office of the President and Executive Director of Board Relations. Opportunity to work cross-organizationally, including liaising with senior professional team and members of the Board of Directors and Executive Committee as well as significant donors. Major Responsibilities:Calendar management for...
-
Senior Administrative Assistant
4 weeks ago
New York, United States Comptech Associates Full timeAbout the Job: Job Title: Senior Administrative Assistant Location: New York, NY Duration: 6 Months Job schedule: 3-4 days/week in the office – need flexibility based on manager’s schedule Job hours: 8:30 am to 5pm (Flexible) The Sr. Administrative Assistant will report to the Global Treasurer and proactively handle a wide range of administrative and...
-
Senior Administrative Assistant
3 days ago
New York, New York, United States Comptech Associates Full timeAbout the Job: Job Title: Senior Administrative Assistant Location: New York, NY Duration: 6 Months Job schedule: 3-4 days/week in the office – need flexibility based on manager's schedule Job hours: 8:30 am to 5pm (Flexible) The Sr. Administrative Assistant will report to the Global Treasurer and proactively handle a wide range of administrative and...
-
Senior Administrative Assistant
3 days ago
New York, United States Net2Source Inc. Full timeJob DescriptionProvide comprehensive administrative support to the Technology Function. Primary responsibilities include:Manage multiple calendars includes creating, deleting and updating meetings and events and assist customers in prioritizing their daily schedulesDevelop and support briefing materials and presentationsGeneral administrative...
-
Senior Administrative Assistant
3 days ago
New York, United States Net2Source Inc. Full timeJob DescriptionProvide comprehensive administrative support to the Technology Function. Primary responsibilities include:Manage multiple calendars includes creating, deleting and updating meetings and events and assist customers in prioritizing their daily schedulesDevelop and support briefing materials and presentationsGeneral administrative...
-
Senior Administrative Assistant
6 days ago
New York, United States Wells Fargo Full timeWhy Wells Fargo: Are you ready for the next step in your career? This is where it begins - at a company known for our "Well Life" approach to supporting employees' career aspirations, work-life balance, and mental and physical health. We ranked #2 on the 2023 LinkedIn Top Companies list - and #1 among financial services companies - as the best workplace "to...
-
Senior Administrative Assistant
1 week ago
New York, United States Wells Fargo Full timeWhy Wells Fargo: Are you ready for the next step in your career? This is where it begins - at a company known for our "Well Life" approach to supporting employees' career aspirations, work-life balance, and mental and physical health. We ranked #2 on the 2023 LinkedIn Top Companies list - and #1 among financial services companies - as the best workplace "to...
-
Senior Administrative Assistant
4 weeks ago
New York, United States IMS People Full timeJob DescriptionJob DescriptionJob schedule: 3-4 days/week in the office - need flexibility based on managers scheduleJob hours: 8:30am to 5pm (flexible)The Sr. Administrative Assistant will report to the Global Treasurer and proactively handle a wide range of administrative and executive support-related tasks for the Global Treasurer and overall Treasury...
-
Senior Administrative Assistant
4 weeks ago
New York, United States Women In Need, Inc. Full timeJob DescriptionJob DescriptionTitle of Position: Senior Administrative AssistantFLSA Status: Non-ExemptDepartment: Transitional HousingReports to: Program DirectorSalary: $22.86/hr.Positions reporting to this position: NoneThe Senior Administrative Assistant provides administrative and clerical support to the Program Director of Transitional Housing. S/he...
-
Senior Administrative Assistant
3 weeks ago
New York, United States Women In Need, Inc. Full timeJob DescriptionJob DescriptionTitle of Position: Senior Administrative AssistantFLSA Status: Non-ExemptDepartment: Transitional HousingReports to: Program DirectorSalary: $22.86/hr.Positions reporting to this position: NoneThe Senior Administrative Assistant provides administrative and clerical support to the Program Director of Transitional Housing. S/he...
-
Senior Administrative Assistant
2 weeks ago
New Haven, United States Yale University Full timeUnder the direct supervision of the Manager for Administrative Services for the School of Public Health, the Senior Administrative Assistant will provide high quality administrative assistance to faculty in a fast-paced environment which includes man Administrative Assistant, Administrative, Senior, Assistant, Faculty, Technology, Travel
-
Administrative Assistant
2 months ago
New York, United States Servicereel Full timeJob DescriptionJob DescriptionWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer...
-
Administrative Assistant
2 months ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...
-
Administrative Assistant
2 months ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...
