Legal Administrative Assistant

3 weeks ago

austin, United States Burnett Specialists Staffing | Recruiting Full time

Global law firm is seeking a Legal Support Specialist to support a group of attorneys.


Duties & Responsibilities:

• Types, edits, proofreads, or processes legal documents upon request of assigned attorneys, including correspondence, memoranda, pleadings, or other documents

• Receives and/or screens telephone calls for supported attorneys, fields calls and conveys messages as necessary

• Communicates with clients, opposing counsel, courts, and liaisons

• Maintains legal files (both paper & electronic), organizes and files documents in designated order

• Processes time entry, opens new matters, drafts engagement letters and audits responses, makes travel arrangements, processes reimbursement expenses, maintains attorney calendar, collates information, writes reports, prepares agendas, reviews and prepares billing invoices, and other administrative duties, on an as-needed basis

• Updates case information, scans documents, keyboards legal documents, and conducts internet research

• Manages document deliveries and tracks final executed documentation

• Assists in preparing closing transcripts and legal documents to database for ongoing transactions Not sure if this is applicable?

• Assists with overflow work and other projects as needed

• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned


Skills & Competencies:

• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice groups (ex. State and Federal court filing, including e-filings)

• Skilled in handling administrative tasks such as lawyer time entry, travel arrangements and processing invoices and expenses


Qualifications & Prior Experience:

• Bachelor’s Degree or equivalent experience is preferred

• Minimum 4+ years of experience as within a law firm

• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies

• Exceptional computer skills with the ability to learn new software applications quickly

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