Transactional Legal Administrative Assistant-Global Firm

2 months ago

austin, United States Burnett Specialists Staffing | Recruiting Full time

A prestigious global law firm, has an exciting full-time employment opportunity for a Legal Administrative Assistant in the transactional department of their Austin office. This position supports up to three attorneys and provides a wide range of administrative, document processing services, editing and finalizing documents and correspondence, including contracts and contract schedules and exhibits.


Duties & Responsibilities:

  • Maintains legal files (both paper & electronic), organizes and files documents in designated order, as well as prepares, keyboards, enters, proofreads and processes legal and administrative correspondence
  • Processes time entry, opens new matters, drafts engagement letters and audits responses, makes travel arrangements, processes reimbursement expenses, maintains calendar, collates information, reviews and prepares billing invoices, and other administrative duties, as needed by the department
  • Manages phone lines for supported attorneys, fields calls and conveys messages as necessary
  • Communicates with clients, opposing counsel, and liaisons
  • Scans documents, keyboards legal documents
  • Manages document deliveries and tracks final executed documentation. Assists in preparing closing transcripts and legal documents to database for ongoing transactions
  • Performs overflow typing, filing, or photocopying as time permits and as requested by other attorneys
  • Coordinates and manages multiple transactional closings assists with due diligence procedures, online and factual searches; organization of due diligence materials
  • Prepares, edits, formats and proofreads documents using word processing skills such as redlining, styles and schemes.
  • Maintains timely and accurate timekeeping records


Qualifications & Prior Experience:

  • Minimum 3 years of experience as a legal administrative assistant working in a business law practice, with exposure to a transaction-based practice. Experience in construction and/or energy is a plus.
  • Computer proficiency in InTaap, iManage, Microsoft Office Suite applications including Word,
  • PowerPoint, Excel and Outlook, as well as document management and other office technologies
  • Exceptional computer skills with the ability to learn new software applications quickly.

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