Event Coordinator

2 weeks ago

charlotte, United States Troy Consulting LLC Full time

Troy Consulting, a Management Consulting Firm, is seeking an Events Coordinator for our client, located in Charlotte, NC...the role is 50% ONSITE , 50% hybrid and 25 hours/week This is an amazing opportunity to work with a large company and to learn new and exciting things We offer full medical benefits (health, dental and vision) and 401K options. Don’t delay, apply today

Summary:

The main function of an Events Coordinator is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical Events Coordinator acts as information and communication managers. You’ll have the opportunity to choose your working hours and allows for a mix of in-office and remote work, providing a balance between collaboration and independent work


The purpose of this team is to assist with organizing morale and networking events, customer and community engagement activities, and handles operational logistics. They focus on employee engagement, digital upskilling, and philanthropic initiatives, occasionally supporting sales teams by facilitating developer-customer interactions.

This role will contribute towards planning a holiday event, focusing on employee engagement, digital upskilling, and training. Coordinating philanthropic activities and occasionally support sales teams with customer-facing events.

Typical task breakdown:

  • 10% - Meetings; Twice a week, 30-minute sync meetings to discuss progress and provide assistance.
  • 50% - Event Planning and Coordination; Managing and organizing upcoming events, including vendor interactions and logistics.
  • 20% - Administrative Tasks; Handling emails, scheduling, and other clerical duties.
  • 20% - Research and Budget Management; Researching venues, managing budgets, and preparing proposals.


Years of Experience:

  • Minimum 8-10 years experience with event planning, specifically for large corporation internal employee events.
  • Minimum 8-10 years experience with highly proficient Microsoft suite.
  • Minimum 8-10 years experience with strong communication skills written and verbal.

Job Responsibilities:

  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents.
  • File and retrieve corporate documents, records, and reports.
  • Open, sort and distribute incoming correspondence, including faxes and emails.
  • Prepare responses to correspondence containing routing inquiries.

Equal Employment Opportunity

Troy Consulting provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Troy Consulting complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Troy Consulting (i.e., H1-B visa, F-1 visa (OPT), TN visa or any other non-immigrant status)

Notice to Recruiters/Headhunters and Staffing Agencies:

It is Troy Consulting’s intent and preference to directly recruit potential job candidates. We do not accept unsolicited third-party agency resumes. Resumes submitted through this website by third party agencies will be considered unsolicited and Troy Consulting will not be obligated to pay a referral fee.

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