Trade Show Event Coordinator

1 month ago

charlotte, United States Paymentus Full time

Summary/Objective

We have an excellent opportunity for a full-time Event Coordinator. The Event Coordinator will work closely with Senior Event Coordinators as well as the corporate marketing and sales teams to plan support, execute, and sometimes attend regional tradeshows as a sales facing employee. Other responsibilities could include managing corporate meetings, lunch & learns, and/or special events. Qualified candidates must be highly detail organized, able to juggle multiple responsibilities at the same time, and be able to quickly recognize, analyze, and solve problems.


Essential Functions/ Responsibilities

  • Coordinate all logistics for regional tradeshows including registration and communication with conference contacts, payment, making hotel accommodations, handling shipping of event materials, communicating with staff, and working with sales operations for conclusion.
  • Travel is involved (up to 50%). On-site responsibilities include booth set up and breakdown, shipping and handling, managing leads, and assisting sales as needed.
  • Other activities could include searching for venues and vendors, negotiating contracts, handling food and beverage, meeting room set up, etc.
  • Maintain event calendar by working with marketing / sales teams for scheduling.
  • Support Senior Event Coordinators and corporate marketing team as necessary with administrative tasks as assigned.


Qualifications

  • 1-2 years of corporate event planning experience
  • Must have tradeshow experience - setting up booths and taking them down
  • Ability to quickly recognize, analyze, and solve problems
  • Shows initiative and follow-through skills
  • Ability to prioritize and multi-task to meet tight deadlines
  • Easily adapt to ever-changing circumstances
  • Excellent written and verbal communication skills
  • Personable and able to hold engaging conversations with prospects


Supervisory Responsibility

This position has no direct supervisory responsibilities.

Education and Experience

Indicate education based on requirements that are job-related and consistent with business necessity. See example below.

  • Bachelor's Degree in marketing, communications, English, public relations, or journalism
  • Experience using email marketing automation tools (Pardot preferred)
  • Excellent writing and editing skills – skills including graphic design is preferred
  • Strong planning, organizational and presentation abilities
  • Ability to work well multi-functionally across key communication teams
  • A foundational understanding of effective marketing techniques
  • Experience with sales-based emails and customer communication
  • Ability to think creatively and innovatively and easily adapt to change



Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers and smartphones.



Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday during normal business hours. Occasional evening and weekend work may be required as job duties demand.


Travel

Up to 50%


Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.



EEO Statement

Paymentus is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, national origin, ancestry, citizenship status, religion, marital status, disability, military service or veteran status, genetic information, medical condition including medical characteristics, or any other classification protected by applicable federal, state, and local laws and ordinances. Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment advertising, pay, and other forms of compensation, training, and general treatment during employment.

Reasonable Accommodation

Paymentus recognizes and supports its obligation to endeavor to accommodate job applicants and employees with known physical or mental disabilities who are able to perform the essential functions of the position, with or without reasonable accommodation. Paymentus will endeavor to provide reasonable accommodations to otherwise qualified job applicants and employees with known physical or mental disabilities, unless doing so would impose an undue hardship on the Company or pose a direct threat of substantial harm to the employee or others.

An applicant or employee who believes he or she needs a reasonable accommodation of a disability should discuss the need for possible accommodation with the Human Resources Department, or his or her direct supervisor.

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