Executive Administrative Assistant

1 month ago

atlanta, United States Ultimate Staffing Full time

Our team is looking to hire an Executive Assistant This is a temp to perm opportunity that is onsite Mon-Fri.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.

  • Provides administrative support to ensure efficient office operations.
  • Maintains physical and digital filing systems.
  • Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
  • Responds to emails and other digital queries and correspondence.
  • Manages calendars for senior staff, including making travel arrangements.
  • Drafts and edits letters, reports, and other documents.
  • Inputs and updates information in databases and spreadsheets.
  • Prepares meeting agendas and takes meeting minutes.
  • Coordinates logistics for meetings, including room setup and catering.
  • Uses word processing and presentation software to create and edit documents.
  • Operates and maintains office equipment, including printers, copiers, and fax machines.
  • Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
  • Researches as requested and compiles and summarizes information for reports or presentations.
  • Works closely with other administrative staff and supports other colleagues as needed.
  • Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
  • Ensures that deadlines are met and adapts to changing priorities.
  • Presents a positive and professional image for the organization.
  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
  • Candidate needs to have experience with reconciling bills
  • Candidate needs to be well-versed with mail merges
  • Advanced MS Excel skills
  • The ability to read and understand contracts
  • General accounting knowledge

EDUCATION AND/OR EXPERIENCE:

High school diploma or equivalent, Associate's degree, Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) certification, past administrative experience or tenure in an office setting a plus.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

  • Executive Administrative Assistant

    2 weeks ago

    Atlanta, United States Trustpoint.One Full time

    Job Overview We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. This role is crucial in ensuring efficient operations and effective communication within the organization. The ideal candidate will possess strong clerical skills, proficiency in QuickBooks, and a knack for event planning. This...

  • Executive Administrative Assistant

    2 weeks ago

    Atlanta, United States Trustpoint.One Full time

    Job Overview We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. This role is crucial in ensuring efficient operations and effective communication within the organization. The ideal candidate will possess strong clerical skills, proficiency in QuickBooks, and a knack for event planning. This...

  • Executive Administrative Assistant

    2 weeks ago

    atlanta, United States Trustpoint.One Full time

    Job Overview We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. This role is crucial in ensuring efficient operations and effective communication within the organization. The ideal candidate will possess strong clerical skills, proficiency in QuickBooks, and a knack for event planning. This...

  • Executive Administrative Assistant

    2 days ago

    Atlanta, United States Trust Point Inc. Full time

    Job Overview We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. This role is crucial in ensuring efficient operations and effective communication within the organization. The ideal candidate will possess strong clerical skills, proficiency in QuickBooks, and a knack for event planning. This...

  • Executive Administrative Assistant

    2 weeks ago

    atlanta, United States Trustpoint.One Full time

    Job Overview We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. This role is crucial in ensuring efficient operations and effective communication within the organization. The ideal candidate will possess strong clerical skills, proficiency in QuickBooks, and a knack for event planning. This...

  • Executive Administrative Assistant

    4 weeks ago

    atlanta, United States ACL Digital Full time

    Job Title: Sr. Executive Administrative AssistantLocation: Atlanta, GA (4 Days Onsite)Job Type: Contract to HireJob Description:Responsibilities:These are the main responsibilities however may not be limited to these alone:* Department leadership support including schedules management, correspondence/email management and telephone call management.* Heavy...

  • Executive Administrative Assistant

    4 weeks ago

    Atlanta, United States ACL Digital Full time

    Job Title: Sr. Executive Administrative AssistantLocation: Atlanta, GA (4 Days Onsite)Job Type: Contract to HireJob Description:Responsibilities:These are the main responsibilities however may not be limited to these alone:* Department leadership support including schedules management, correspondence/email management and telephone call management.* Heavy...

  • Administrative Assistant

    4 weeks ago

    Atlanta, United States Administrative Consulting & Staffing, LLC Full time

    About the job Administrative Assistant The Duties include (but not limited too): • Providing administrative support for a staff of approximately 2000 Active Duty and DoD Civilians. • Process, maintain, and track administrative documents, correspondence, classified documents, and forms, with emphasis toward military personnel management and...

  • Administrative Assistant

    20 hours ago

    Atlanta, United States Administrative Consulting & Staffing, LLC Full time

    About the job Administrative Assistant The Duties include (but not limited too):• Providing administrative support for a staff of approximately 2000 Active Duty and DoD Civilians.• Process, maintain, and track administrative documents, correspondence, classified documents, and forms, with emphasis toward military personnel management and...

  • Executive Administrative Assistant

    3 weeks ago

    Atlanta, United States Emory HealthcareEmory University Full time

    Overview Be inspired. Be valued. Belong. At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide: Comprehensive health benefits...

  • Executive Leadership Administrative Assistant

    4 weeks ago

    Atlanta, United States Synovus Full time

    Job DescriptionJob Summary Provides administrative and operational support to an Executive Leadership Team (ELT) member. Interacts regularly with members of the ELT and business unit leadership and staff, board members, and external executive contacts. Manages a wide variety of activities and confidential matters with discretion. Maintains executive...

  • Executive Administrative Assistant

    4 weeks ago

    Atlanta, United States Emory HealthcareEmory University Full time

    Overview Be inspired . Be rewarded. Belong. At Emory Healthcare. At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoingmentorshipand leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We...

  • Executive Administrative Assistant

    4 weeks ago

    Atlanta, United States MacStadium Full time

    Meet MacStadium. We build cloud solutions to simplify Mac for business. We actively participate in and influence the Apple ecosystem in a cool way and have been a part of it since day one. Developers and end users at leading tech companies, big enterprises, and small teams rely on MacStadium’s innovative solutions every day. We have a passionate team of...

  • Executive Administrator

    4 weeks ago

    Atlanta, Georgia, United States Pattern Promotions Full time

    Job DescriptionOur company, Seronda Network, is seeking a skilled Personal Assistant to provide administrative and personal support to our executive team. This role involves managing schedules, coordinating travel, and handling various administrative tasks.

  • Administrative Assistant, Executive

    4 weeks ago

    Atlanta, United States Emory HealthcareEmory University Full time

    Overview Be inspired. Be rewarded. Belong. At Emory Healthcare. At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We...

  • Executive Administrative Assistant

    4 weeks ago

    Atlanta, United States Ultimate Staffing Full time

    Our team is looking to hire an Executive Assistant! This is a temp to perm opportunity that is onsite Mon-Fri.ESSENTIAL DUTIES AND RESPONSIBILITIES:Core duties and responsibilities include the following. Other duties may be assigned.Provides administrative support to ensure efficient office operations.Maintains physical and digital filing systems.Answers...

  • Executive Administrative Assistant

    2 months ago

    Atlanta, United States Ultimate Staffing Full time

    Our team is looking to hire an Executive Assistant! This is a temp to perm opportunity that is onsite Mon-Fri. ESSENTIAL DUTIES AND RESPONSIBILITIES:Core duties and responsibilities include the following. Other duties may be assigned. Provides administrative support to ensure efficient office operations.Maintains physical and digital filing systems.Answers...

  • Executive Administrative Assistant, Development, OVP

    19 hours ago

    Atlanta, United States 3T Consulting Group LLC Full time

    3TG Staffing Solutions Who Are We? We are a 100% women-owned business with a diverse, supportive, and collaborative team dedicated to providing exceptional solutions and qualified talent for our clients. Our company values open communication and teamwork, ensuring a positive and encouraging environment for all. If you're looking for a workplace where your...

  • Executive Administrative Assistant

    3 weeks ago

    Atlanta, GA, United States ACL Digital Full time

    Job Title: Sr. Executive Administrative AssistantLocation: Atlanta, GA (4 Days Onsite)Job Type: Contract to HireJob Description:Responsibilities:These are the main responsibilities however may not be limited to these alone:* Department leadership support including schedules management, correspondence/email management and telephone call management.* Heavy...

  • Executive Assistant

    3 weeks ago

    Atlanta, United States Careerbuilder-US Full time

    EXECUTIVE ASSISTANT TO CEO Challenging opportunity supporting Chief Executive Officer. This is perfect for an independent self-starter who thrives in an authentic and motivating environment. Your experience managing a wide range of high-level administrative responsibilities as well as a complex executive calendar will assure your invaluable place on the...