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Payroll Administrator
2 months ago
Seeking a Payroll Administrator/Bookkeeper for a growing commercial contractor
Reporting to the Controller, the Payroll Administrator will process weekly payroll and maintain employee time records.
ESSENTIAL FUNCTIONS & BASIC DUTIES:
1. Timely processes weekly timecards ensuring information is entered correctly into payroll system.
2. Onboard new hires ensuring all documents are filled out correctly and paperwork filed within 5 days of new hire date.
3. Review and update payroll profiles for employee changes, new hires, and terminations.
4. Maintain employee files (electronic and paper).
5. Process all benefits enrollment forms and terminations, including Medical, Dental and 401K.
6. Enters, maintains, and/or processes information in the payroll system; information may include employees hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
7. Ensures proper processing of payroll deductions for taxes, benefits and other deductions.
8. Implements, maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
9. Prepares and maintains accurate records and reports of payroll transactions.
10. Ensure strict confidentiality of all employee files, compensation, bonuses, payouts, reimbursements, employment status, etc. These matters may only be discussed with your direct supervisor or whoever your supervisor delegates.
11. Compliance with federal, state, and local payroll, wage, and hour laws and best practices.
12. Provide administrative support in order to ensure effective and efficient office operations.
13. Reconciles benefits, advances and loans weekly to the payroll system.
14. Reconciles advances and loans to the general ledger monthly.
15. Maintains employee advances and loan documents.
16. Processes and corresponds to state agencies to ensure proper information is filed, such as unemployment benefits, garnishments, WC claims, etc.
17. Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
18. Reviews and prepares employee expense reimbursements ensuring they are properly coded and posted weekly.
19. Prepares annual filings for review for ACA, EEO, OSHA , etc.
20. Responsible for health insurance enrollment for new and ongoing employees.
21. Maintains injury claims for WC and follows up on the status of any claims.
22. Ensures weekly safety topics and paperwork are ready to disseminate with weekly payroll checks.
23. Assists the safety director with keeping up and logging our SDS manuals for our customers.
24. Order and maintain office and breakroom supplies.
25. Ensures the breakroom is stocked, organized and tidy.
26. Other duties as may be assigned.*
KNOWLEDGE, SKILLS AND ABILITY:
Excellent organizational skills and attention to detail
Proficient with Microsoft Office Suite
Working knowledge of iSolved payroll system preferred
Thorough understanding of bookkeeping practices and procedure
Ability to multitask, set priorities with tasks and meet deadlines
Communicate professionally through written and verbal communication
Communicate professionally and effectively with managers, employees, vendors and customers
Maintain and ensure strict confidence regarding all employee concerns
Excellent computer skills such as typing, system and software knowledge
Knowledge of wage withholding orders
Data entry skills with great attention to detail and accuracy
Multitask in a fast-paced environment with specific deadlines
Ability to work independently in a time-sensitive environment
EDUCATION AND WORK EXPERIENCE:
High School Diploma or equivalent (required)
At least two (2) years of experience in accounting or bookkeeping (required), construction experience preferred
At least one (1) year of payroll experience (required), construction experience preferred
Spanish speaking a plus
