Legal assistant

1 month ago

Pittsburgh, United States Careerbuilder-US Full time

Essential Duties and Responsibilities:

  • Type, proofread, format and edit correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines; may assist with drafting of pleadings and other documents.
  • E-filing.
  • Client In-take and Set-up.
  • Assist with deposition, hearing and trial preparation.
  • Keep paper and electronic files for Professionals and clients; maintain email and electronic files using Firm software.
  • Schedule appointments, depositions and meetings; make travel arrangements; set-up conference calls and video meetings.
  • Provide deadlines to docketing; track litigation deadlines; confirm deadlines are docketed correctly; if applicable.
  • Prepare and submit expense/reimbursement reports.
  • Open and route mail and email, attaching appropriate files and documents.
  • Improve efficiencies by utilizing software applications (Firm and practice-specific), expanding on knowledge and learning new applications and skills to achieve a higher quality and more efficient work product.
  • Work as a team and in conjunction with cluster mates, colleagues and Professionals in specified practice area(s) and office/Firm wide.
  • Liaise with document services for all document production projects.
  • Keep abreast of practice-specific laws, rules, processes and procedures.
  • Effectively communicate with witnesses, clients, colleagues and opposing counsel, as directed.
  • Conduct basic research/analysis, as directed.
  • Other duties as assigned.

Required Education/Experience:

  • 3 – 5 years of experience working in a law firm or in-house legal department.
  • High school diploma required. College degree a plus.
  • Must possess knowledge and understanding of one or more specific practice areas.
  • Must have knowledge of practice-specific rules, laws, court forms and filing procedures.
  • Must have e-filing experience.
  • Prior use of a document management system (NetDocs) a plus.
  • Proficiency with MS Word, Outlook, Excel.
  • Ability to organize/prioritize workload and work in a fast-paced environment.
  • Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients and staff.
  • Proven work ethic.
  • Ability to problem-solve and anticipate issues/problems.
  • Availability to work overtime, as needed.

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