Office Services Coordinator

2 days ago

northbrook, United States Addison Group Full time

Job Title: Office Services Coordinator

Location (city, state): Northbrook, IL

Industry: Distribution

Pay: $23-24/hr


About Our Client:

Addison Group is seeking an Office Services Coordinator for our client in Northbrook. This organization values a collaborative and efficient work environment and is looking for an individual who can enhance their office operations.


Job Description:

The Office Services Coordinator will support the HR Office Services and Reception functions, ensuring smooth day-to-day operations. This role also includes providing backup support to the Receptionist during breaks and time off, with regular interaction across various departments.


Key Responsibilities:

  • Maintain kitchens and clean equipment (coffee machines, refrigerators, microwaves) daily.
  • Set up and break down food arrangements for meetings and company events.
  • Reserve the lower-level conference room and assist with meeting requirements.
  • Conduct regular checks of conference rooms, adjusting chairs, wiping down tables, and restocking supplies.
  • Restock kitchen snacks and beverages regularly.
  • Order and track inventory of office supplies, food, and essentials for multiple locations.
  • Assist with monthly expense reports using Concur for tracking team expenditures.
  • Handle incoming mail and distribute it appropriately; manage outgoing shipments via UPS, DHL, or USPS.
  • Troubleshoot and report any office equipment issues to IT.
  • Support the coordination and setup of monthly office events.
  • Update digital content on monitors to share company announcements.
  • Maintain the Office Services Handbook with current processes and contacts.
  • Distribute welcome kits to new hires and assist with shipping promotional items for the Marketing team.
  • Provide support to the HR and Office Services Lead on special projects as needed.


Qualifications:

  • Previous experience in office services, administration, or a similar role is preferred.
  • Strong organizational skills and attention to detail.
  • Ability to multitask and manage time effectively.
  • Familiarity with Microsoft Office Suite; experience with Concur is a plus.
  • Excellent communication and interpersonal skills.


Additional Details:

  • Full-time position, role is open due to a promotion.
  • 100% in office work with normal business hours.
  • Regular interaction with multiple departments


Perks:

  • Beautiful office space, friendly team.
  • Global organization with lots of growth.
  • Exposure to various departments within the organization


Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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