Coordinator and Administrator, Facilities
2 weeks ago
Position Title, Department, Location: Facility Coordinator/Administrator, Facilities, Central
Supervisor: Director of Facilities, Central
Direct Reports: N/A
Classification: Regular / Part-time 25 hours per week / Non-Exempt
POSITION SUMMARY
The Facility Coordinator/Administrator will frequently be the point of contact for clients, landlords and vendors to resolve facility-related issues. They will handle inquiries and complaints from various parties, and assess problems to ensure quality issue resolution. The Facility Coordinator/Administrator will need to be task-focused yet relational in order to get everything done while representing Menlo Church in person, over the phone, and via email.
ESSENTIAL FUNCTIONS
Provide general overall facility management services, including continuous monitoring of office/facility
Address client inquiries and concerns ensuring timely and quality issue resolution and service delivery
Follow up with clients to ensure customer satisfaction
Assist Director of Facilities with responding to all facility inquiries and complaints, assess problems and take the necessary corrective action
Remain knowledgeable regarding all operational aspects of building systems
Coordinate with outside contractors for the service and repairs of equipment
Follow protocol for effective building-specific maintenance and safety procedures
Maintain on-going communication with contractors, client, and team
Assist with site inspection within the assigned building portfolio
Create work orders and assign work orders to the engineering staff, subcontractors, and vendors
Report on open and closed work orders and check the status of open work orders with the assigned party
Request, review, and submit work orders, bids, and proposals from vendors
Verify final invoice pricing and process payments in a timely manner
Assist in the monitoring and assessment of vendor performance
Assist with training team on work orders and billing procedures and EHS
Manage service and performance of vendors and landlords for timely completion of jobs
Create and record appropriate written communication between all parties
Schedule and document maintenance and repairs on building equipment
Communicate frequently with client, landlords, and vendors to resolve issues and provide project status updates
Coordinate special events in support of client
Assist with measuring and reporting key performance indicators against service level agreements (KPIs)
Provide facilities helpdesk services on behalf of the client(s) and monitor internal/external workflow for all facilities cases to ensure consistent quality of service and work product
PLEASE NOTE: To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
QUALIFICATIONS
Required Education and Experience
BA/BS
3-5 years of relevant experience
Maintain a valid California driver’s license
Knowledge and Skills
Communication Proficiency (oral and written)
Customer Focus
Initiative
Sense of Urgency
Multi-Tasking
Detail Oriented
Financial Knowledge
Time Management Skills
Team Orientation
Menlo Church Spiritual Requirements
Must have an intimate, personal relationship with Jesus Christ
Must be a committed disciple of Christ and committed to serving God and the body of Christ at Menlo Church in attendance, labs, and life groups.
Must have compatible theology in alignment with ECO essential tenets
Must be pursuing or active in a community of believers who can speak truth into your life
-
Facility Coordinator
3 weeks ago
Menlo Park, United States Ascend Full timeJob DescriptionJob DescriptionAscend Talent Solutions Job DescriptionJob Description — With both customer service skills and excellent attention to detail, the Facilities Coordinator will work with on-site team members to manage work orders for the proper maintenance and care of each facility. While visiting the facilities in the area, the Facility...
-
Program Coordinator
2 weeks ago
Menlo Park, United States CareerBuilder Full timeKelly Government Solutions is seeking a highly motivated and organized Program Coordinator to join our Facilities & Business Operations team. In this role, you will play a vital part in ensuring the smooth operation of our department by providing administrative support and managing a variety of complex tasks. What you'll do: Act independently to prioritize...
-
Facility Manager
2 weeks ago
Menlo Park, United States CareerBuilder Full timeJob Description Job Description Ascend Talent Solutions Job Description Job Description The Facilities Manager will be the primary contact for all property related issues for the Facility employees. This position will manage to accomplish those requests via coordination and/or interface with Facilities Management, Design & Construction, Engineering &...
-
Facility Manager
3 weeks ago
Menlo Park, United States Ascend Full timeJob DescriptionJob DescriptionAscend Talent Solutions Job DescriptionJob Description — The Facilities Manager will be the primary contact for all property related issues for the Facility employees. This position will manage to accomplish those requests via coordination and/or interface with Facilities Management, Design & Construction, Engineering &...
-
Program Coordinator
2 weeks ago
Menlo Park, United States Kelly Science Engineering Technology & Telecom Full timeKelly Government Solutions is seeking a highly motivated and organized Program Coordinator. In this role, you will play a vital part in ensuring the smooth operations by providing administrative support and managing a variety of complex tasks. What you'll do: Act independently to prioritize tasks, identify, and solve administrative problems, and manage...
-
Program Coordinator
1 week ago
Menlo Park, United States Kelly Science, Engineering, Technology & Telecom Full timeKelly Government Solutions is seeking a highly motivated and organized Program Coordinator. In this role, you will play a vital part in ensuring the smooth operations by providing administrative support and managing a variety of complex tasks. What you'll do: Act independently to prioritize tasks, identify, and solve administrative problems, and manage...
-
Temporary Administrative Assistant
6 days ago
Menlo Park, United States Glocap Full timeCOMPANY: Hedge FundPOSITION: Temporary Administrative AssistantLOCATION: Menlo Park, CA (3x in office)HOURS: 8:00AM - 4:30PM with OT as neededCOMPENSATION: $40-50/hourBACHELOR’S DEGREE: PreferredOur client is seeking a temporary Administrative Assistant to support a team of investment professionals. The ideal candidate will have 2-4 years experience...
-
Temporary Administrative Assistant
6 days ago
Menlo Park, United States Glocap Full timeCOMPANY: Hedge FundPOSITION: Temporary Administrative AssistantLOCATION: Menlo Park, CA (3x in office)HOURS: 8:00AM - 4:30PM with OT as neededCOMPENSATION: $40-50/hourBACHELOR’S DEGREE: PreferredOur client is seeking a temporary Administrative Assistant to support a team of investment professionals. The ideal candidate will have 2-4 years experience...
-
Temporary Administrative Assistant
6 days ago
Menlo Park, United States Glocap Full timeCOMPANY: Hedge FundPOSITION: Temporary Administrative AssistantLOCATION: Menlo Park, CA (3x in office)HOURS: 8:00AM - 4:30PM with OT as neededCOMPENSATION: $40-50/hourBACHELOR’S DEGREE: PreferredOur client is seeking a temporary Administrative Assistant to support a team of investment professionals. The ideal candidate will have 2-4 years experience...
-
Administrative Assistant
2 weeks ago
Menlo Park, United States Solomon Page Full timeOur client in Menlo Park, CA is seeking Administrative Assistant support for Private Equity Investment Professionals. This is a hybrid position based out of the Menlo Park office.Pay rate: $40 per hourResponsibilities:Calendar Management and Meeting Coordination – Heavy calendar management and meeting coordination (Includes booking conference rooms, set...
-
Administrative Assistant
3 weeks ago
Menlo Park, United States Solomon Page Full timeOur client in Menlo Park, CA is seeking Administrative Assistant support for Private Equity Investment Professionals. This is a hybrid position based out of the Menlo Park office.Pay rate: $40 per hourResponsibilities:Calendar Management and Meeting Coordination – Heavy calendar management and meeting coordination (Includes booking conference rooms, set...
-
Administrative Assistant
2 weeks ago
Menlo Park, United States Solomon Page Full timeOur client in Menlo Park, CA is seeking Executive Assistant support for Private Equity Investment Professionals. This is a hybrid position based out of the Menlo Park office.Pay rate: $40 per hourResponsibilities:Calendar Management and Meeting Coordination – Heavy calendar management and meeting coordination (Includes booking conference rooms, set up, and...
-
Administrative Assistant
2 weeks ago
Menlo Park, United States Solomon Page Full timeOur client in Menlo Park, CA is seeking Executive Assistant support for Private Equity Investment Professionals. This is a hybrid position based out of the Menlo Park office.Pay rate: $40 per hourResponsibilities:Calendar Management and Meeting Coordination – Heavy calendar management and meeting coordination (Includes booking conference rooms, set up, and...
-
Administrative Assistant
3 weeks ago
Menlo Park, United States Solomon Page Full timeOur client in Menlo Park, CA is seeking Executive Assistant support for Private Equity Investment Professionals. This is a hybrid position based out of the Menlo Park office.Pay rate: $40 per hourResponsibilities:Calendar Management and Meeting Coordination – Heavy calendar management and meeting coordination (Includes booking conference rooms, set up, and...
-
Reservations Coordinator-Food
2 weeks ago
Menlo Park, United States Rosewood Hotel Group Full timeJob Title Reservations Coordinator-Food & Beverage Education High School Location Rosewood Sand Hill - Menlo Park, CA 94025 US (Primary) Compensation Currency USD **Essential Duties and Responsibilities (Key Activities)** Maintain complete knowledge of and comply with all departmental policies, service procedures and standards. Ensure that standards are...
-
Executive Administrative Coordinator
2 weeks ago
Oak Park, United States Oak Park Residence Corporation Full timeJob DescriptionJob DescriptionTITLE: Executive Administrative CoordinatorPRIMARY RESPONSIBILITY: To provide high level administrative and project support to CEO and Director of HR. To coordinate and/or perform a diverse set of administrative functions, projects, and support tasks to ensure the organization has the resources needed to operate smoothly and...
-
Administrative Coordinator
1 day ago
College Park, United States University of Maryland Full time**Posting Details**: - Posting Details**Position Number**: - 127159**Title**: - Coordinator**Functional Title**: - Administrative Coordinator**Category Status**: - 33-Exempt Regular**Applicant Search Category**: - Staff**University Authorized FTE**: - 100**Unit**: - EDUC-Teaching and Learning, Policy and Leadership**Campus/College Information**: -...
-
Overland Park, United States Morgan Hunter Companies Full timeOur client is looking for a positive and friendly Front Office Coordinator/ Administrative Assistant to join their organization! This position is the perfect role for someone who prides themselves on communication and professionalism. Responsibilitie Administrative Assistant, Office Coordinator, Administrative, Office, Coordinator, Assistant, Staffing
-
Overland Park, United States Morgan Hunter Companies Full timeOur client is looking for a positive and friendly Front Office Coordinator/ Administrative Assistant to join their organization! This position is the perfect role for someone who prides themselves on communication and professionalism. Responsibilitie Administrative Assistant, Office Coordinator, Administrative, Office, Coordinator, Assistant, Staffing
-
Senior Property Assistant
3 weeks ago
Menlo Park, United States Ascend Full timeJob DescriptionJob DescriptionJob Description – The Senior Administrative Coordinator will primarily focus on supporting the management team with periodic reporting responsibilities. With excellent customer service skills, the Senior Administrative Coordinator will also work resolving issues and executing on special requests. The successful Senior...