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Administrative Assistant

3 months ago

Central Islip, United States Nationwide 360 Full time
Job DescriptionJob DescriptionAdministrative Assistant
Nationwide360 is searching for an experienced Administrative Assistant proficient in office software and demonstrates a strong aptitude for learning new applications. The ideal candidate will provide essential administrative support, including managing communications, organizing files, scheduling appointments, and assisting with various office tasks. This role requires someone tech-savvy and adaptable, with the ability to quickly grasp and utilize new software tools to enhance office efficiency and productivity.

Responsibilities:
  • Provide general clerical assistance
  • Utilize and manage various software programs.
  • Assist with daily company software management
  • Proficiency in MS Office 365 (Word, Excel, PowerPoint, Teams):  preparing documents, reports, presentations, and collaborating with the team.
  • Maintain digital file management and organization of client records, events, and related documents.
  • Take meeting minutes and accurately document discussions and decisions.
  • Maintain inventory of office supplies and place orders when necessary.
  • Efficiently manage calendars, schedule meetings, and coordinate appointments.
  • Manage office correspondence: sending out presentations, packages, mail, and samples.
  • Coordinate travel arrangements: booking flights, accommodation, and preparing itineraries.
  • Assist in client meetings and viewings by preparing presentation materials and managing welcome screens.
Requirements:
  • Proven experience as an Administrative Assistant or in a similar role.
  • Comfortable working with various software programs and learning new software
  • Strong proficiency in MS Office 365 applications (Word, Excel, PowerPoint, Teams)
  • Excellent organizational and time management skills with a keen attention to detail.
  • Ability to manage calendars, and schedules, and prioritize tasks effectively.
  • Experience in digital file management and maintaining organized systems.
  • Exceptional written and verbal communication and interpersonal skills.
  • Ability to handle confidential information with discretion.
Bonus if you know or understand the trade show, events, exhibits, or construction industry.

Benefits:
  • Competitive salary based on experience
  • 401(k) retirement.
  • Paid time off
  • Paid holidays
  • Comprehensive benefits package including health, dental, and vision insurance.
  • Opportunity for professional growth and development in a dynamic and supportive work environment.

About Nationwide 360:

             We have created exhibit, event, and brand experiences for almost 70 years. A full-service design and fabrication house for experiential marketing, we thrive on helping clients transport their customers into the heart of their brand.  Our employees enjoy a work culture that promotes collaboration and teamwork.

If you meet the qualifications and are excited about the opportunity to join our team, please submit your resume and a cover letter detailing your relevant experience and why you are interested in this position. We look forward to hearing from you

Nationwide 360 is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
 

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