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Legal Administrative Assistant
5 months ago
Please send resume should you be interested in the following Legal Administrative Assistant (Maritime) position located in New Orleans. This is a full-time, direct-hire position with a salary between 70-90K plus awesome benefits. If youre not interested, please pass along to your colleagues as we do pay referral fees.
Job Title: Legal Administrative Assistant (Maritime)
Location: New Orleans
Salary: 70-90K
Work environment: 100% onsite
Eligible for OT: Yes
Degree Required: NO
Work week hours: 37.5
Job Description:
Provide comprehensive administrative and secretarial support to attorneys specializing in maritime law. Responsibilities will include, but are not limited to:
Administrative Support:
- Manage attorney calendars, including scheduling appointments, meetings, and court dates.
- Arrange travel accommodations and prepare travel itineraries as needed.
- Answer and screen phone calls, taking messages and directing inquiries as appropriate.
- Draft and proofread correspondence, legal documents, pleadings, and other materials.
- Maintain organized electronic and physical filing systems.
Document Preparation and Management:
- Prepare and file legal documents with courts, agencies, and other parties as required.
- Assist with document production, including formatting, editing, and finalizing legal briefs, contracts, memos, and reports.
- Ensure accuracy and completeness of all documents and correspondence.
Client Interaction and Communication:
- Serve as a primary point of contact for clients, providing exceptional customer service and promptly addressing inquiries.
- Coordinate communication between attorneys, clients, and other parties involved in legal matters.
- Maintain confidentiality of sensitive information and communications.
Other Duties:
- Assist with billing and invoicing processes, including time entry and client billing.
- Participate in team meetings, trainings, and professional development opportunities.
- Perform general office tasks and support other administrative staff as needed.
Qualifications:
- Bachelors degree or equivalent related experience.
- 10+ years experience as a legal secretary or administrative assistant in a law firm setting, with a focus on maritime law preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software applications.
- Excellent typing and transcription skills with a high level of accuracy and attention to detail.
- Strong organizational skills and ability to prioritize tasks effectively in a fast-paced environment.
- Exceptional communication skills, both written and verbal, with a professional demeanor.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Familiarity with legal research methods and resources is desirable.
