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Administrative Assistant
4 weeks ago
The Administrative Assistant is responsible for supporting the Licensed Community Association Managers (LCAM) with various administrative duties as they relate to the assigned Communities.
Essential Functions
- Input of violation notices into database, preparation of violation letters and mailing these notices to homeowners.
- Processing of architectural applications to ensure all required information is obtained by homeowner and submitting information to Architectural Committee for review and approval.
- Prepare letters for architectural applications relative to the committee’s decision.
- Prepare work orders for maintenance issues, (i.e. irrigation/lawn issues/roof repair).
- Upkeep of database information - such as alternate address changes, phone numbers, e-mail addresses, tenant information, etc.
- Generate and e-mail monthly violation and architectural reports to association Board of Directors.
- Answer homeowner calls and assist, as necessary.
- Maintain gate system software for association.
- Maintain Association vendor contracts.
- Maintain homeowner insurance information, as required by Association documents.
- Prepare meeting mailings to homeowners.
- Back up receptionist for lunch, break, and vacations - answer phone, sort/distribute mail, distribute faxes.
- Other job-related duties as assigned.
Education
- Required - High School diploma or GED.
Experience
- Required - Minimum of five (5) years of office work experience.
- Preferred - Previous property management experience.
Skills/Requirements
- Proficient in Microsoft Word and Excel.
- Knowledge of Homeowner Associations desired.
- Ability to work independently in a fast-paced environment.
- Ability to coordinate/manage multiple projects at the same time.
- Ability to interact and communicate effectively with colleagues, vendors, and clients at all professional levels.
- Demonstrate leadership in maintaining high standards of professional behavior for self and staff.
- Demonstrate organization, attention to detail, problem-solving, creative, and independent thinking.
- Demonstrate a commitment to the organization’s philosophy of high quality, professionalism, and organizational culture.
Supervisory Responsibilities
No.
Work Environment
Professional office environment.
Physical Demands
Physical demands are essentially those of sedentary work.
EEO Statement
Rizzetta & Company is an Equal Opportunity Employer. Our Company does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
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