Leave Administration Manager

Job DescriptionJob DescriptionDetails:

Posted: February 29, 2024
Level: Management / Confidential (Manager 1) 
Hours: Full-time, 40 hours per week
Closing Date: The committee will begin review of applications immediately. Applications will be accepted until the position is filled, with materials submitted by 5:00pm (EST)  Wednesday, March 13, 2024, receiving priority consideration.

Location:

CSCU System Office
61 Woodland Street Hartford, CT 06105 
**This position is hybrid**
For more information, please click on the campus to be directed to their website.

Connecticut State Colleges & Universities Mission:

The Connecticut State Colleges & Universities (CSCU) contribute to the creation of knowledge and the economic growth of the state of Connecticut by providing affordable, innovative, and rigorous programs. Our learning environments transform students and facilitate an ever-increasing number of individuals to achieve their personal and career goals.

CSCU Vision:

The Connecticut State Colleges and Universities will build on its long and successful history by working collectively - within and across institutions - and by engaging external partners to increase the number of students pursuing and completing personally and professionally rewarding certificate and degree programs, improving their social mobility, and helping the state to meet its current and future workforce demands.

CSCU Equity Statement:

The Connecticut State Colleges and Universities commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.

Anticipated Start Date: 

June 2024

Position Summary:

The HR Leave Administration Manager is responsible for several major Human Resource functions in a large State of Connecticut higher education organization under an HR shared services framework. This includes responsibility for the management, administration and coordination, technical management, statutory and policy compliance, and communication of all FMLA, other medical, military, and Worker’s Compensation leave requests. Additionally, this position is responsible for performing transactional management, analysis, and review for leave administration in CORECT Human Resources Management System (HRMS) and Enterprise Performance Management (EPM) for CT State, Charter Oak State College, and the Connecticut State Colleges & Universities (CSCU) System Office representing 6400+ non-represented Management/Confidential, and unclassified and classified bargaining unit employees. In addition, this position may provide leave administration consultation to the four Connecticut State Universities (CSUs).

Example of Job Duties:

Under the direction of the Director of Payroll and HR Data Operations, the Leave Administration Manager is accountable for the management of the Human Resource Leave Administration Team, the transactional processing and data support for employee leaves in the following essential functional areas:

• Assist in development and implementation of best practice programs, policies, and procedures in the effective management of all leave administration and in related high-quality delivery of efficient regulation and policy compliant HR services and systems in a drive towards optimal performance and employee satisfaction.
• Complies with state or federal statutes and regulations regarding FMLA and Workers Compensation. Develops procedural guidelines and workflow templates that effectively address the implementation of these programs and the resolution of conflicts that may arise in their administration.
• Leads the Leave Administration Team in the confidential review and transaction of medical leaves of absence including federal and state FMLA applications, SEBAC Supplemental leave, other leaves including maternity/paternity, military leaves, Sick Leave Bank requests, requests for paid leave under CGS 5-248(a), and Worker’s Compensation Claims.
• Provides technical and procedural guidance in compliance with state & federal regulatory and policy requirements, and communicates with employees on workflow progress, status updates, and response to inquiries.
• Performs other duties and responsibilities related to those enumerated above which do not alter the basic level and responsibilities of the position.

This posting includes qualifications, experience and skills but is not limited to the full specifications stated in the job description.

Incumbents must possess proven ability to effectively work with a culturally, linguistically, and ethnically diverse faculty, staff, and student. They are expected to have excellent oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, Outlook, Teams etc.).

Minimum Qualifications:

Bachelor’s degree in an appropriately related field, with three (3) or more years of experience in human resource management; or a combination of education, training and experience which would lead to the competencies required for successful performance of the position’s essential duties.

Incumbents are required to have demonstrated advanced knowledge and abilities in the following: 

• Knowledge of, and ability to utilize the CORE-CT HRMS.
• Knowledge of current HR principles and practices.
• Ability to maintain confidential personnel/payroll records.
• Excellent interpersonal skills.
• Excellent computer skills including proficiency in MS Office (Word, Excel, PowerPoint, Access, Outlook).

Substitutions Allowed:

Applicants who do not meet the minimum qualifications as stated are encouraged to put in writing precisely how their background and experience have prepared them for the responsibilities of this position and by providing appropriate references. Exceptions to the degree requirements may be made for compelling reasons.

Special Requirements:The incumbent is required to maintain currency in the position’s required fields of professional expertise and
competencies including computer skills and other bodies of knowledge required for job proficiency. In addition, the incumbent is required to maintain strict confidentiality of staff records and other information of a confidential or sensitive nature.Preferred Qualifications:

• Master's degree in an appropriately related field.

Starting Salary:

Anticipated Salary; $83,128 approximate annual plus excellent State of CT medical insurance, retirement, and related fringe benefits. 

We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous leave policies; several retirement plans; and many choices for comprehensive health insurance. You also have access to many additional benefits to save for retirement, protect your family & more with supplemental benefits. Tuition reimbursement may apply if applicable. 

Application Instructions:

To apply you must submit a cover letter and resume. The cover letter may be entered as text in the corresponding box, or it can be uploaded as a combined file with the resume.

Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable.

Selection Procedure:

Following the closing date, application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants who are best qualified based on the minimum and preferred qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement. Candidates who have been selected and approved to interview will be contacted, and finalists will be recommended for further consideration by the Hiring Manager for final selection and recommendation for employment. The selection process may also include practical exercises (i.e., teaching demonstration and/or other written, technical, manipulative, or simulation exercises) to evaluate candidates' qualifications.

Background Screening:

All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check.

Continuing Notice of Nondiscrimination

CSCC does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following persons have been designated to handle inquiries regarding the non-discrimination policies: John-Paul Chaisson-Cardenas, PhD, MSW, Vice President of Diversity, Equity, and Inclusion, (jchaisson-cardenas@commnet.edu).

CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER, M/F

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