Program Support Assistant

3 weeks ago

Hartford, United States Veterans Health Administration Full time

Summary

This Program Support Assistant position is located within the Geriatrics and Extended Care service at the White River Junction VA Healthcare Center located at White River Junction, Vermont. This position is full-time at 40 hours per week.

Duties

The Program Support Assistant independently manages the administrative functions of staff and programs, coordinates care with VA patients and non-VA facilities. The position performs work in direct support the Service Line Managers and Program. The position provides clerical/administrative, assistant and technician support from within an Administrative office.

Duties include but are not limited to: Performs work in support of general management and /or program analysis functions in which knowledge of the purpose, operation, methodology, and techniques characteristics of specific management/program analysis function is required. Word processing, control point for Medicine Service, electronic mail, advanced levels of levels of CPRS, Microsoft SQL software, Adobe Pro, and SharePoint design and maintenance. Performs work supporting the study of organizations, including work related to surveys conducted to access organizational performance. Provides clerical assistance and technical support within the Service Line and duties including, but not limited to, being the main point of contact for Records Management, assisting the Administrative Officer as a liaison between service line and human resources, preparing emergency equipment requests, completing and approving Micro approval requests, maintaining the Equipment Inventory List (EIL) and performing annual physical inventory checks of the Service Line equipment. Maintains the service emergency call back list, managing service line key distribution and collection, maintaining office equipment, developing spreadsheets to facilitate personnel management recruitment, maintains the services daily appointment meeting calendar, serving as the control point manager, control points for ordering service line supplies, assisting the Administrative Officer and Credentialing office in preparing VETPRO documentation to ensure that all new licensed staff are properly credentialed, and assisting the Service Line Manager with preparation and tracking of annual proficiencies, pay for performance, periodic performance evaluations and physical pay panels. Obtains, organizes, files and retrieves reports, correspondence, and numbered data for the use in preparing status reports, briefing, and representations. Monitors daily workflows/processes to determine or identify any potential problems areas in day-to-day operations and makes recommendations to improve these services to VA WRJ Administrative Leadership when necessary. Assists Service Line Leadership in Human Resources with the following, but limited to, acting as the point of contact for all new staff, collecting, organizing, and creating all forms/paperwork for provider in-boarding, academic affiliations, proficiencies and ECF's, and pay panels. Provides technical support to the Service staff that need advice, computer assistance, and training in applying hardware and Service Line databases. Performs the on boarding process and ensures all new employees have electronic access codes and email addresses. Performs the duties as the TMS administrator and monitors staff's TMS accounts for complicacy for the Service Line/Section. Serves as the primary timekeeper for the service. Performs additional duties as assigned by service leadership.

Work Schedule: Monday - Friday, 8:00 am - 4:30 pm
Compressed/Flexible: Not Authorized
Telework: Not Authorized
Virtual: This is not a virtual position.
Position Description Title/PD#: Program Support Assistant - GEC/PD405-03182A
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not Required

Notifications:
This position is an AFGE Bargaining Unit position.
This position is in the Competitive Service.
This position is covered by locality-based comparability pay.

Current Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held.

Physical Requirements: The work is primary sedentary except when required to walk to the other areas within the medical center. Bending and standing to retrieve information form files necessary in addition to long periods of generating documents of personal computers. Light lifting of technical equipment is required.

Work Environment: Work is primarily preformed is an adequately lighted and climate-controlled office, on patient wards, conference rooms and other areas typically found within a medical center. This involves the normal risks and discomforts of those areas.

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