Office Coordinator

3 weeks ago

New Bern, United States Addison Group Full time
Job DescriptionJob Description

Role: Office Coordinator

Location: New Bern, NC


Summary

Thrive in a fast-paced environment as a highly organized and detail-oriented Executive Administrative Assistant, providing exceptional support to leadership and driving operational excellence. You will wear many hats, handling a variety of administrative, human resources, volunteer coordination, and event planning tasks, ensuring the smooth daily function of the organization.


Responsibilities


Streamline Office Operations (60%)

· Proactively manage correspondence, reports, and documents with accuracy and efficiency.

· Utilize advanced office software to maintain organized and accessible records and databases.

· Anticipate needs, troubleshoot issues, and provide solutions to optimize office workflow.

· Manage mail and office supplies, ensuring a seamless flow of communication and resources.

· Actively participate in staff meetings, contributing valuable insights and recommendations for continuous improvement.

· Coordinate travel arrangements, ensuring efficient and cost-effective travel planning.

· Maintain departmental manuals and records, keeping information accurate and readily accessible.

· Embrace new challenges and readily take on additional responsibilities as needed.


Champion Human Resources Initiatives (20%)

· Become a pro in HR processes, handling all employment paperwork for staff efficiently and accurately.

· Partner with leadership in recruitment efforts, screening applicants and assisting with onboarding new hires.

· Organize and maintain employee files, ensuring all documentation is up-to-date and readily available.


Cultivate a Thriving Volunteer Program (10%)

· Develop and promote diverse volunteer opportunities, attracting a passionate volunteer base.

· Implement a comprehensive volunteer recruitment, training, and management program.

· Track volunteer activity and generate insightful reports to measure program effectiveness.


Orchestrate Successful Events (10%)

· Partner with leadership to plan and execute impactful events, from fundraising initiatives to volunteer appreciation gatherings.

· Secure vendors and volunteers, fostering strong relationships and ensuring smooth event execution.


Qualifications

· Associate degree in business administration or related field, or equivalent combination of education and experience.

· Minimum two years of experience in a fast-paced administrative or human resources role.

· Demonstrated proficiency in a suite of office software (Microsoft Office preferred).

· Excellent communication, interpersonal, and organizational skills.

· Strong commitment to confidentiality, professionalism, and working independently.

· Valid driver's license.


Physical Requirements

· Ability to meet attendance requirements and maintain a positive and professional demeanor.

· Proficient in performing basic office tasks (filing, typing, etc.).

· Thrive in a dynamic environment and manage multiple priorities effectively.


Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.


  • EVS Office Coordinator, Environmental Services

    2 weeks ago

    New Bern, United States CarolinaEast Health System Full time

    Job DescriptionAbout CarolinaEast Medical CenterCarolinaEast Health System is dedicated to quality and compassionate care across the Coastal Carolina region. The flagship of the health system is a 350 bed full service medical center housing a complete complement of inpatient and outpatient services with the latest technology. CarolinaEast Health System...

  • EVS Office Coordinator, Environmental Services

    1 day ago

    New Bern, United States CarolinaEast Health System Full time

    Job DescriptionAbout CarolinaEast Medical CenterCarolinaEast Health System is dedicated to quality and compassionate care across the Coastal Carolina region. The flagship of the health system is a 350 bed full service medical center housing a complete complement of inpatient and outpatient services with the latest technology. CarolinaEast Health System...

  • Utility Coordinator

    2 weeks ago

    New Bern, United States Johnson, Mirmiran & Thompson Full time

    Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,000 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #59 on Engineering News-Record's...

  • Utility Coordinator

    2 days ago

    New Bern, United States Johnson, Mirmiran & Thompson Full time

    Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,000 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #59 on Engineering News-Record's...

  • Office Coordinator

    1 month ago

    New York, United States Taylor Hodson, Inc. Full time

    We are working with a well-established professional services firm that is looking to bring on an Office Coordinator to their team. Responsibilities: Maintain and update File Records Process outgoing mailings, and packages, using postage and mailing m Office Coordinator, Coordinator, Administrative, Staffing, Office

  • Office Coordinator

    6 days ago

    New York, United States Vaco Full time

    Client: Well-Known Virtual Medical OrganizationRole: Contract Office CoordinatorPay Rate: $19/hrDuration: 3+ months with the opportunity to extend based on performace! Location: Manhattan, NY - (Unionsquare)CALLING ALL OFFICE/ADMINISTRATIVE COORDINATORS - APPLY NOW! A fast growing private company is looking for full time Office Admin./Assistants with a...

  • Office Coordinator

    2 weeks ago

    New York, United States Vaco Full time

    Client: Well-Known Virtual Medical OrganizationRole: Contract Office CoordinatorPay Rate: $19/hrDuration: 3+ months with the opportunity to extend based on performace! Location: Manhattan, NY - (Unionsquare)CALLING ALL OFFICE/ADMINISTRATIVE COORDINATORS - APPLY NOW! A fast growing private company is looking for full time Office Admin./Assistants with a...

  • Office Coordinator

    1 week ago

    New York, United States Vaco Full time

    Client: Well-Known Virtual Medical OrganizationRole: Contract Office CoordinatorPay Rate: $19/hrDuration: 3+ months with the opportunity to extend based on performace! Location: Manhattan, NY - (Unionsquare)CALLING ALL OFFICE/ADMINISTRATIVE COORDINATORS - APPLY NOW! A fast growing private company is looking for full time Office Admin./Assistants with a...

  • Office Coordinator

    16 hours ago

    New York, United States Vaco Full time

    Client: Well-Known Virtual Medical OrganizationRole: Contract Office CoordinatorPay Rate: $19/hrDuration: 3+ months with the opportunity to extend based on performace! Location: Manhattan, NY - (Unionsquare)CALLING ALL OFFICE/ADMINISTRATIVE COORDINATORS - APPLY NOW! A fast growing private company is looking for full time Office Admin./Assistants with a...

  • Office Coordinator

    2 days ago

    New York, United States Vaco Full time

    Client: Well-Known Virtual Medical OrganizationRole: Contract Office CoordinatorPay Rate: $19/hrDuration: 3+ months with the opportunity to extend based on performace! Location: Manhattan, NY - (Unionsquare)CALLING ALL OFFICE/ADMINISTRATIVE COORDINATORS - APPLY NOW! A fast growing private company is looking for full time Office Admin./Assistants with a...

  • Office Coordinator

    2 weeks ago

    New York, United States Wilson Sonsini Goodrich & Rosati Full time

    Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has...

  • Office Coordinator

    2 days ago

    New York, United States Wilson Sonsini Goodrich & Rosati Full time

    Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has...

  • Office Coordinator

    1 week ago

    New York, United States Radian Capital Full time

    Radian Capital Overview: Radian Capital is a technology-focused growth equity firm based in New York City with nearly $1 billion of assets under management. Our team of dedicated and experienced investment professionals and operators is focused on investing in and supporting capital-efficient and high-growth software, technology-enabled services, and...

  • Office Coordinator

    16 hours ago

    New York, United States Radian Capital Full time

    Radian Capital Overview: Radian Capital is a technology-focused growth equity firm based in New York City with nearly $1 billion of assets under management. Our team of dedicated and experienced investment professionals and operators is focused on investing in and supporting capital-efficient and high-growth software, technology-enabled services, and...

  • Office Coordinator

    1 month ago

    New Paltz, United States VisionsHR Full time

    Restoration Company is looking for an** Office Coordinator** to join their team in New Paltz, NY. The Office Manager is responsible for overseeing the general administrative functions in the office, as well as supporting the Purchasing and Bookkeeping functions. This position is on-site. **Responsibilities**: - Billing - Collections - Purchasing and...

  • Office Coordinator

    4 weeks ago

    New York, United States Clarity Recruiting Full time

    Our client in the creative industry is seeking a part-time Office Coordinator to support them in their NYC office.Rate: $20-25/hourSchedule: In office 3x/week Hours: Wednesday 9-5 pm, other 2 days (ideally Monday and Thurs) are flex to come in 1/2 day. Manage day-to-day operations of officeManage snack programServe as liaison to IT and vendorsHandle employee...

  • Office Coordinator

    4 weeks ago

    New York, United States Clarity Recruiting Full time

    Our client in the creative industry is seeking a part-time Office Coordinator to support them in their NYC office.Rate: $20-25/hourSchedule: In office 3x/week Hours: Wednesday 9-5 pm, other 2 days (ideally Monday and Thurs) are flex to come in 1/2 day. Manage day-to-day operations of officeManage snack programServe as liaison to IT and vendorsHandle employee...

  • Office Coordinator

    1 week ago

    New York, United States Tandym Group Full time

    A premier alternative investment advisor is seeking an enthusiastic part-time Office Coordinator for its New York City office. This individual will be responsible for performing tasks and procedures key to keeping office operations organized and efficient, and the physical office space consistently functional.The new team member should be energetic and...

  • Office Coordinator

    2 weeks ago

    New York, United States Tandym Group Full time

    A premier alternative investment advisor is seeking an enthusiastic part-time Office Coordinator for its New York City office. This individual will be responsible for performing tasks and procedures key to keeping office operations organized and efficient, and the physical office space consistently functional.The new team member should be energetic and...

  • Office Coordinator

    1 month ago

    New Haven, United States Yale New Haven Health Full time

    Overview: To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day. Reports to the Director/Manager of Spiritual Care and...