Office Manager

2 weeks ago


Havertown, United States John Cipollone, Inc. Full time
Job DescriptionJob Description

Join Our Team as an Office Manager

Location: Havertown, PA

John Cipollone Inc., a family-owned heating, AC, and fuel oil business, is seeking an organized and proactive individual to join our team as an Office Manager. This is not just a job, but a career opportunity where you can thrive in a supportive, small company environment that genuinely values its employees.

Why John Cipollone Inc.?

  • Pro-Employee Approach: We believe in celebrating our team's successes with catered events, sporting events, and other team-building activities.
  • Comprehensive Benefits: Enjoy exceptional medical coverage with 75% coverage for you and your family, including vision. Dental coverage is available as an add-on.
  • Paid Time Off: Benefit from 7 paid holidays, plus 2-3 bonus days off, and 2 weeks of paid vacation.
  • Career Growth: We focus heavily on career progression, ensuring you can have a long, stable future with us.
  • Competitive Compensation
  • Paid Training & Year-Round Work
  • Spiffs, Rewards, & Employee Contests
  • 401K Retirement Benefits

Pay Range: $34.50/hr to $39.50/hr depending on experience

Hours: Monday through Friday, 7:30 am to 4:00 pm, with a 30-minute lunch break

Key Responsibilities:

  • Oversee daily office operations to ensure efficiency and productivity
  • Manage administrative staff and provide support to various departments
  • Coordinate schedules, meetings, and appointments for the management team
  • Handle customer inquiries and ensure excellent customer service
  • Call customers to schedule services and follow up on inquiries
  • Answer phones, directing calls, and providing information as needed
  • Maintain office supplies and equipment, ensuring everything is in good working order
  • Prepare reports, manage office budgets, and perform light bookkeeping tasks
  • Handle accounts payable and filing monthly reports.
  • Implement and enforce office policies and procedures

Qualifications:

  • High school diploma or equivalent; associate's or bachelor's degree preferred
  • Proven experience in office management or administrative roles
  • Proficiency in Microsoft Office, especially Excel and Word
  • Proficiency in QuickBooks
  • Strong organizational and multitasking skills
  • Excellent interpersonal and communication skills
  • Ability to work independently and as part of a team
  • Attention to detail and problem-solving skills

Join our team and be part of a company that truly values your contributions and invests in your professional growth. Apply today and start your rewarding career with John Cipollone Inc.


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