Legal Executive Assistant
2 weeks ago
Provide executive level one on one support and assistance to General Counsel. This is a unique opportunity to develop and enhance relations across all Silver Ventures organizations as part of a new and growing legal department; implement significant change, by focusing on process innovation, to increase efficiency and support organization’s commitment to critical business initiatives.
Essential Functions
- Coordinate key meetings, calls, maintain calendar, coordinate travel, process expense reports, follow-ups, and follow-throughs from internal and external communications.
- Implement legal project and entity management system; Master user of Diligent Entities software (resources, workflows, electronic and physical files, templates, checklists, databases, and forms)
- Finalize e-billing process implementation; assign invoices to appropriate entity and matters within ten (10 business days of receipt of invoice.
- Track both requested and promised key deadlines for General Counsel.
- Prepare daily preview to include upcoming calendar appointments and documentation for meetings.
- Maintain files, prepare correspondence, open, and distribute incoming mail, packages, etc.
- Prepare agendas, meeting minutes and other necessary materials.
- Produce, edit, and complete first drafts for written communications to stakeholders.
- Independently screen and process incoming requests for the General Counsel.
- Research, prioritize and follow up on incoming issues and concerns addressed to the General Counsel, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
Competencies
Understands senior leadership level support needs. Excellent communication skills. Strong inter-personal skills, excellent written and verbal communication and negotiating skills, high ethics and confidentiality, superior organizational skills. Initiative-taking, confidential, efficient, assertive communicator exercises good judgment, ability to prioritize multiple tasks
Skills and Competencies
Proficiency Level
BASIC
PROFICIENT
EXPERT
Knowledge and technical abilities
Life planner
X
Time management
X
Logical thinking and problem solving
X
Meticulous
X
Research skills
X
Personal Skills
Work under pressure & ability to adapt to change
X
Interpersonal and networking skills
X
Independent and self-directed
X
Oral and written communication
X
Sense of urgency in order to prioritize multiple tasks
X
Required Education and Experience
Bachelor’s degree
5 plus years providing C-level executive administrative support.
Intermediate to Advanced skills - Microsoft Office Suite.
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