Legal Executive Assistant

2 weeks ago


San Antonio, United States Silver Ventures, Inc. Full time
Job DescriptionJob Description

Provide executive level one on one support and assistance to General Counsel. This is a unique opportunity to develop and enhance relations across all Silver Ventures organizations as part of a new and growing legal department; implement significant change, by focusing on process innovation, to increase efficiency and support organization’s commitment to critical business initiatives.

Essential Functions

  • Coordinate key meetings, calls, maintain calendar, coordinate travel, process expense reports, follow-ups, and follow-throughs from internal and external communications.
  • Implement legal project and entity management system; Master user of Diligent Entities software (resources, workflows, electronic and physical files, templates, checklists, databases, and forms)
  • Finalize e-billing process implementation; assign invoices to appropriate entity and matters within ten (10 business days of receipt of invoice.
  • Track both requested and promised key deadlines for General Counsel.
  • Prepare daily preview to include upcoming calendar appointments and documentation for meetings.
  • Maintain files, prepare correspondence, open, and distribute incoming mail, packages, etc.
  • Prepare agendas, meeting minutes and other necessary materials.
  • Produce, edit, and complete first drafts for written communications to stakeholders.
  • Independently screen and process incoming requests for the General Counsel.
  • Research, prioritize and follow up on incoming issues and concerns addressed to the General Counsel, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.

Competencies

Understands senior leadership level support needs. Excellent communication skills. Strong inter-personal skills, excellent written and verbal communication and negotiating skills, high ethics and confidentiality, superior organizational skills. Initiative-taking, confidential, efficient, assertive communicator exercises good judgment, ability to prioritize multiple tasks

Skills and Competencies

Proficiency Level

BASIC

PROFICIENT

EXPERT

Knowledge and technical abilities

Life planner

X

Time management

X

Logical thinking and problem solving

X

Meticulous

X

Research skills

X

Personal Skills

Work under pressure & ability to adapt to change

X

Interpersonal and networking skills

X

Independent and self-directed


X

Oral and written communication

X

Sense of urgency in order to prioritize multiple tasks

X

Required Education and Experience

Bachelor’s degree

5 plus years providing C-level executive administrative support.

Intermediate to Advanced skills - Microsoft Office Suite.


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