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Retirement Plan Administrator

4 months ago

Ithaca, United States Cayuga Health System Full time
Job DescriptionJob Description

Cayuga Health System began by joining two longstanding, independent hospitals into a cohesive health-care network providing seamless, comprehensive, community centered care for the residents of central New York. With the recent affiliation of Arnot Health and the establishment of Xtensys, an organization focused on the integration and strategic operations of this expanding health system, we are poised to become the premier care organization across New York.


This position administers the CHS retirement benefit programs. Functional responsibilities include the effective management, administration, and compliance of retirement plans such as 401(k) and 403(b) accounts, pension funds, and other retirement savings options available to employees. The role involves overseeing plan operations, ensuring adherence to regulatory requirements, and optimizing the programs for the benefit of participants.


Roles and Responsibilities:

  • Retirement Plan Administration: Oversee the administration of CHS retirement benefit programs, including 401(k), 403(b), and pension plans. Ensure that these programs are effectively managed and optimized for the benefit of employees. Serve as a point of contact for employee inquiries related to retirement benefits. Provide clear and timely responses and communicate any changes to retirement programs effectively.
  • Enrollment/Education Support: Facilitate plan enrollments and assist employees in understanding contribution options, investment choices, and savings strategies. Provide guidance on how to best utilize their retirement plans. Conduct workshops and one-on-one sessions to educate employees on retirement planning, investment options, and the benefits of various programs. Help them make informed decisions for their financial future.
  • Regulatory Compliance: Ensure retirement plans adhere to all applicable laws and regulations, including ERISA, IRS guidelines, and DOL requirements. Maintain accurate records and documentation to support audits and compliance checks.
  • Reporting and Analysis: Prepare regular reports on plan performance, participant engagement, and compliance status. Present findings to CHS leadership, highlighting areas for improvement and proposing solutions to enhance retirement benefits programs.
  • Conduct in-depth analysis of retirement accounts and recommend strategies to maximize returns and optimize plans. Monitor investment performance and propose reallocation options when necessary. Stay abreast of industry trends, financial markets, and new retirement products. Evaluate how these changes may impact retirement planning strategies and implement adjustments accordingly.

Required Skills and Experience:

  • Bachelor's degree in Business, Human Resources, Finance or a related field; equivalent combination of education, work experience, and relevant HR-related certifications may be substitutable for degree requirements.

  • 5 years of progressively responsible experience managing employee retirement programs, including both defined benefits and defined contribution plans and knowledge of defined benefits self-administration desired.

Preferred Skills and Experience:

  • CEBS, PHR, SPHR, SHRM-CP, SHRM-SCP, or relevant certifications preferred

  • Strong knowledge and understanding of retirement plan regulations, plan designs and third-party record keeping/administration required. Pension self-administration experience is desired.
  • Project management skills to manage major annual projects such as open enrollment and recordkeeping maintenance, working knowledge of all applicable employment laws.
  • Excellent oral and written communications skills with the ability to maintain confidentiality, to ensure trust and compliance with Health Insurance Portability Accountability Act (HIPAA) and the ability to work independently with minimal supervision.
  • Ability to analyze complex data and summarize it in easily understandable form.

Physical Requirements:

  • This position primarily involves sedentary work. The incumbent will typically perform tasks while seated at a desk or workstation, utilizing computers, phones, and other office equipment. Sedentary work may require occasional standing, walking, or light physical effort, but the majority of duties will be performed in a seated position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Location and Travel Requirements:

  • Remote: Travel to Cayuga Health System (CHS) in Ithaca NY locations for various meetings, events, and collaborations will be required. This may include periodic visits to our facilities in Ithaca, New York, and surrounding areas. Travel frequency will depend on organizational needs, project requirements, and scheduled events. The incumbent should be flexible and able to accommodate occasional travel as necessary to effectively fulfill the duties and responsibilities of the role.


Pay Range Disclosure:

  • $75,000 to $90,000 per year

Cayuga Health System and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all.


We are proud to be an Equal Employment Opportunity employer, supporting the growth and health of our employees and community by embracing the rich diversity, needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics.


If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact the Cayuga Health Talent Acquisition team at talentacquisition@cayugahealth.org.



I certify that the information contained in this application is correct and complete to the best of my knowledge. I understand that any falsification or omission of information may disqualify me from further consideration for employment or, if hired, may result in termination. In consideration for my employment, I agree to abide by the rules and regulations of the company, which rules may be changed, withdrawn, added, or interpreted at any time, at the company's sole option and without prior notice to me.

I understand that any hiring decision is contingent upon my successful completion of all of the Company's lawful pre-employment/post-offer checks, which may include a background check, drug screen, employment references, and licensing review. If I am made a conditional offer of employment, I agree to execute any consent forms necessary for the Company to conduct its lawful pre-employment/post-offer checks. Such checks will not be conducted until allowed under applicable federal, state, and local law. I understand if I have a criminal background, it will not automatically disqualify me from employment unless otherwise required by law. I agree to execute any consent forms necessary for the Company to conduct its lawful pre-employment checks.

I also understand that the Company is a drug and alcohol-free workplace and has a drug and alcohol testing program consistent with applicable federal, state, and local law. I understand that after a conditional offer of employment, I must submit to and pass a pre-employment drug test as a condition of employment.



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