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Anesthesia Coordinator
3 months ago
Sound Physicians is hiring an Anesthesia Coordinator to assist with operations at one of Portland’s busiest hospitals.
About Sound:
Headquartered in Tacoma, WA, Sound Physicians is a physician-founded and led, national, multi-specialty medical group made up of more than 1,000 business colleagues and 4,000 physicians, APPs, CRNAs, and nurses practicing in 400-plus hospitals across 45 states. Founded in 2001, and with specialties in emergency and hospital medicine, critical care, anesthesia, and telemedicine, Sound has a reputation for innovating and leading through an ever-changing healthcare landscape — with patients at the center of the universe.
Sound Physicians offers a competitive benefits package inclusive of the items below, and more:
- Medical insurance, Dental insurance, and Vision insurance
- Health care and dependent care flexible spending account
- 401(k) retirement savings plan with a company match
- Paid time off (PTO) begins accruing immediately upon start date at a rate of 15 days per year, in accordance with Sound's PTO policy
- Ten company-paid holidays per year
About the Role:
The Anesthesia Coordinator will be responsible for, but not limited to, daily administrative responsibility for the Anesthesia program.
You will have a visible presence and involvement with the entire site team and multiple hospital departments including the Medical Staff Office, as well as community providers and specialty physicians.
You will work closely with the Program Manager and Senior Coordinator to ensure optimal performance and efficiency of the program, and be responsible for contributing to improved workflow processes, communications, and standards, as well as onsite initiatives for operational, financial and clinical performance.
The Details:
In this role, you will be responsible for:
- Assisting Senior Coordinator in creating and managing the Anesthesia team schedule with site Program Medical Director and staffing coordinator with proactive 3–6-month planning, labor/staffing mix awareness and escalation of critical staffing gaps.
- Participating in internal staffing calls with Program Medical Director and Staffing coordinator, timely and appropriately following up on scheduling issues and/or barriers.
- Coordinating onsite physician/CRNA interviews with Sound local leadership.
- Facilitating coordination of physician/CRNA orientation and all onboarding requirements.
- Reviewing physician/CRNA shifts for payroll with 100% accuracy including proper documentation of shifts worked and documentation of rates as appropriate.
- Serving as a liaison between Sound and Hospital Medical Staff Office.
- Serving as a liaison between Hospital departments and the Anesthesia team. Building and maintaining relationships with cross-functional departments across the hospital to provide information and resources as needed.
- Communicating to Anesthesia team key announcements and maintains important team documents.
- Collaborating with internal Provider Enrollment, Billing, Payroll and Compliance teams.
- Providing administrative support to Program Medical Director including daily case assignment schedule and special projects.
- Coordinating monthly team meeting including scheduling, agenda, room/material facilitation, and meeting minutes.
- Managing incoming phone calls, faxes, and mail.
- Maintaining a Master team list and distributing to key hospital staff.
Values:
A successful candidate will have a demonstrated track record of a combination of these competencies, personal attributes, knowledge, and experience:
- Communication:The ability to speak, write, and listen clearly and consistently.
- Relationship Building and Maintenance:The ability to create and nourish healthy, strong relationships among hospital partners, dyad/triad partners, and Sound team members at all levels (C-Suite, Sound, and Team). Strong professional presence (managing the tone, reading/managing the room). Represents in a professional manner as the face of Sound in a "One Sound" approach.
- Teamwork:The ability to pull people together into highly effective teams along with ability to work in a highly matrixed organization.
- Critical Thinking:The ability to be proactive; anticipate needs; ability to make good decisions with incomplete, ambiguous information.
- Negotiating:Reach consensus while maintaining positive, sustainable relationships.
- Business Development:The ability to anticipate the needs of our internal and external partners and be responsive.
- Emotional Quotient:The ability to identify and manage one’s own emotions, as well as the emotions of others, using this information to guide one’s thinking and actions.
- Learning Agility (Curiosity):Seeks out diverse experiences and apply lessons learned to new challenges.
- Self-Starter/Takes Initiative: Independently assesses situations, addresses conflicts and leads action without hesitation.
- Passion: Demonstrable enthusiasm for the healthcare industry and driving quality outcomes.
Knowledge:
- High School Diploma or GED.
Experience:
- 1-2 years Healthcare customer service and/or 1-2 years’ work in Medical Office staff, Medical Group Management or Hospital setting
- Technology competency with electronic software needed for role (i.e., Sound Connect, EMR)
- Proficiency with Microsoft Office Suite (i.e. Outlook)
Pay Range: $16-$30 per hour. Exact pay will be determined based on candidate experience, geographical location, and size/complexity of the program(s) being supported.
Sound Physicians is an Equal Employment Opportunity (EEO) employer and is committed to diversity, equity, and inclusion at the bedside and in our workforce. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by federal, state, or local laws.
This job description reflects the present requirements of the position. As duties and responsibilities change and develop, the job description will be reviewed and subject to amendment.
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