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Marketing Administrative Assistant

2 months ago

Los Angeles, United States The Travel Corporation Full time $20 - $22
Job DescriptionJob DescriptionDescription:

ABOUT US

We are driven by service through PASSION, PEOPLE & PURPOSE. The Travel Corporation is made up of a team of individuals with a shared goal of delivering exceptional travel experiences that make a positive difference. We’re leading the way in responsible travel, unique rich local experiences, and are dedicated to making sure travel is easy and enjoyable. We’re seeking new talent to elevate our team and can’t wait to hear from you. Get in touch.


HOW YOU’LL WORK

We’re energized by all the opportunities of the new world and are proud of our inspiring global workplaces. We look to inspire teamwork, collaboration, and passion for creativity.

We offer a flexible work environment - in person in exciting offices and virtually with leading technology.

Working together across markets, teams, and disciplines ensures everyone has a voice and everyone is part of our industry-leading brands. Irrespective of where you are, we cultivate environments where everyone contributes and everyone flourishes.


PERKS

  • After your first year, you get an annual travel credit of $1,250 to travel on any one of our core travel brands.
  • You get two weeks a year where you can work from anywhere in the world, your choice
  • To grow – we offer a global training calendar, with a mix of virtual, in-person, and e-learning courses. Plus, we give $3,000 per year to support external learning and development courses that interest you and drive your passion.
  • Giving back - we give you two paid work days each year to volunteer to make a difference in causes that are close to your heart. We believe that travel is a privilege, but with that privilege comes the responsibility; to ensure we have a positive impact on the places we go, the people we meet, and the wildlife we enjoy. We ensure that travel is a force for good and that we MAKE TRAVEL MATTER®.

POSITION SUMMARY

The Marketing Administrative Assistant will support key deadlines and projects for the B2B Trade Marketing team (approx. 60% of role), as well as the overall administrative needs of the Marketing department (approx. 40% of role) for Uniworld Boutique River Cruises. This role is essential in guaranteeing the timely delivery and distribution of all marketing requests, materials, and payments.


Requirements:

Key Responsibilities


TRADE MARKETING (60%)

  • Traffic all new marketing requests from internal clients, ensuring the marketing calendar for global teams’ requests and the sales channels (including National Accounts, Trade Marketing and Strategic Account Managers) is accurate and up to date
  • Work with the internal creative team to ensure all trade marketing materials (i.e. PowerPoint presentations, flyers, brochures, toolkits) are up to date and distributed as needed
  • Work closely with distribution centers to manage brochure and collateral requests, inventory levels, and the ordering system for external clients
  • Additional duties and responsibilities related to marketing support for trade marketing team as needed


MARKETING ADMINISTRATION (40%)

  • Process and track department invoices and expense reports, monitoring and reporting on department budget
  • Work closely with all Marketing Managers to track and report on all marketing tactics and campaign metrics
  • Manage and update global PR and Marketing distribution lists
  • Manage global award tracking
  • Develop and maintain an organization system for marketing tools
  • Additional duties and responsibilities related to marketing support for PR, website, brand, creative and consumer marketing teams as needed


Experience

  • 1-2 years of experience as an Admin/Assistant or in a comparable role.
  • Marketing knowledge is a plus but not required.
  • Basic knowledge of the travel industry is an advantage.


Competencies

  • Communication & Collaboration: Strong verbal and written communication skills, with the ability to articulate ideas clearly and work well with different personality types.
  • Organizational Skills: Highly organized, detail-oriented, and adept at managing multiple tasks in a fast-paced environment.
  • Interpersonal Skills: Positive attitude with a friendly demeanor, fostering positive relationships across departments.


Technical Skills

  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) required.
  • Eagerness to learn new tools and adapt to changing technologies

The Travel Corporation is an equal opportunity employer and does not discriminate against race, color, creed, sex, gender, religion, marital status, age, national origin, sexual orientation, or any other consideration made unlawful by federal, state or local laws or ordinances.


To all recruitment agencies: We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes.