Executive Personal Assistant

2 weeks ago

Port Saint Lucie, United States Solace Solutions Full time
Job DescriptionJob Description

Applicants need to be local to be considered


Are you a self-starting, detail-oriented individual with a passion for organizing financial and contractual documents? A serial entrepreneur in e-commerce, construction, and real estate is seeking a dynamic Executive Assistant to help orchestrate and build something amazing


As the Executive Assistant, your role is to block, tackle, and prevent issues and tasks from reaching the owner's plate, all while working towards the large company goals (ROCKS) in each business unit and personal life. This position requires a proactive approach to financial management, legal assistance, and overall organizational excellence.


Compensation & Benefits

  • Salary: $50,000 per year
  • Major holidays off
  • 3 weeks vacation
  • Opportunity for a hybrid schedule
  • Vehicle allowance
  • Tech allowance
  • Company computer
  • Health-sharing insurance plan
  • Advancement opportunities based on value implemented and created
Compensation:

$50,000 yearly

Responsibilities:

Financial Controller:

  • Obtain and certify monthly financials for multiple businesses.
  • Confirm Free Cash Flow (FCF) for each business.
  • Conduct random audits and spot checks on income, expenses, and vendor rebates.
  • Identify and implement profit improvement opportunities.
  • Transpose monthly financials onto the owner's Personal Financial Statement (PFS) and update monthly.


Legal Assistant:

  • Review legal documents related to real estate and business transactions.
  • Create basic legal documents such as Letters of Intent (LOIs), job offers, etc.


Owner Support:

  • Manage multiple calendars and coordinate meeting details and appointments (2-4 hours per week).
  • Handle multiple emails and respond on behalf of the owner (10-15 hours per week).
  • Manage all owner “to-dos” from company meetings (5-8 hours per week).
  • Resolve issues related to banks, credit cards, mortgages, insurance companies, etc. (2-3 hours per week).


General Assistance:

  • Organize and maintain calendars, Google Drive, Dropbox, IOS notes, reMarkable notes, and emailed documents.
  • Perform research and create PowerPoint presentations for meetings (1-2 per month).
  • Research and plan personal and business trips (5-7 per year).
  • Assist with the implementation of new systems and technology.
  • Run personal errands such as oil changes, car cleaning, package returns, etc.
  • Handle other ad-hoc tasks as they arise.
Qualifications:
  • Must reside within 30 miles of the office
  • Entrepreneurial mindset: ability to think independently and develop step-by-step plans to achieve goals.
  • Highly analytical with the ability to read and interpret financial statements to identify improvement areas.
  • Willingness to engage in outbound email or cold calling campaigns to set up sales appointments for the owner.
  • Positive, can-do attitude with an optimistic outlook.
  • Solution-oriented: capable of providing and recommending solutions for new issues requiring coaching.


We believe in hands-on evaluation. As part of the application process, you will be given a P&L and Balance Sheet to analyze and determine the FCF and pinpoint where profits went down to the cent. This paid exercise will help us gauge your analytical skills and attention to detail.

About Company

Our company is dedicated to providing top-notch roofing solutions with a commitment to quality and customer satisfaction. We pride ourselves on a supportive and dynamic work environment where every team member plays a crucial role in our success. Join us and be a part of a company that values excellence and customer service.

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