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Executive Assistant to the CEO/Office Operati
2 months ago
Executive Assistant to CEO/Office Operations
Chicago, IL
COMPANY OVERVIEW: We are a General Contractor and Construction Management firm, established on the core principles of family, honesty, discipline, and quality. Our team consists of individuals with extensive general contracting, construction management, and design-build experience. We build projects with passion and are driven by the anticipation of the impact they will have in our communities- for years to come.
ROLE OVERVIEW: The Executive Assistant will provide comprehensive support to the CEO, managing a wide range of high-level administrative tasks and overseeing office operations. This role requires someone who is exceptionally tech-savvy, with proficiency across all social media platforms and the ability to leverage various communication tools. The ideal candidate will have a proactive mindset, anticipating the needs of the CEO, and thinking critically to ensure seamless operations. A key attribute for this role is the ability to stay connected at all times, as the candidate should confidently say, “I always have my phone on me.”
ROLE AND RESPONSIBILITIES:
CEO:
- Provide high-level administrative support and assistance to the CEO with operational needs.
- Act as a liaison for clear communications between the CEO and all departments.
- Support the CEO in all company initiatives; Boards, Community, etc.
- Manage calendars and scheduling for the CEO and Senior Vice President of Operations.
- Schedule and coordinate executive meetings.
- Handle inquires for the CEO and Senior Vice President of Operations as needed.
- Arrange travel arrangements and accommodations for CEO and Senior Vice President of Operations.
- Responsible for gathering documents to prepare for meetings.
- Manage and successfully complete critical aspects of deliverables and special projects, with a hands-on approach.
Office Operations:
- Oversee and implement setup for main and satellite offices.
- Manage the daily operations of the main and satellite offices amongst all departments.
- Maintain general office functions, performing regular office rounds to ensure office machines are in order and furniture is maintained.
- Manage information flow in a timely and accurate manner.
- Responsible for all office vendor management communications.
- Responsible for fleet management tracking and communications.
- Compile and manage corporate credit card records.
SKILLS, KNOWLEDGE, QUALIFICATIONS, & EXPERIENCE:
- High School Diploma required
- Bachelor’s degree in business administration or related field preferred
- 3-5 years’ experience in office management or administrative assistance.
- Ability to assume responsibility and interface well with internal and external communications.
- Exemplify exceptional customer service and leadership.
- Ability to complete high volume tasks.
- Ability to process improvement, problem solve, and clearly communicate.
- Exceptional organization skills and attention to detail.
- Possess basic computer skills including Microsoft Office applications.
BENEFITS:
- Medical, Dental, Vision Insurance - 70% Employer contribution & Employee HSA contribution*
- Performance Based Bonuses - % of base salary
- Parental Leave
- Basic Life and AD&D Insurance
- Short Term & Long-Term Disability Insurance
- 401(k) with company match
- Paid Vacation, Sick Time, & Holidays.
- Employee Assistance Program (advocates to help manage and control stress levels and everyday life for you and/or your family)
