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Accounts Payable Clerk

2 months ago

Beloit, United States Finn-Kool Full time
Job DescriptionJob DescriptionSalary: $20-$25

Company Description

Finn-Kool is a fast-growing company looking for determined and reliable people who take pride in their work.


Role

The role of an Accounts Payable Clerk is to provide financial and administrative support for the organization. This role is primarily focused on data entry and management to ensure that all aspects of a company's accounts are maintained correctly which can make the job difficult because minor mistakes can have extreme consequences. They complete payments and control expenses by making payments, plus processing, verifying and reconciling invoices. A typical Accounts Payable job description also highlights the day-to-day management of all payment cycle activities in a timely and efficient manner. This position is vital to the internal success of the organization.

Responsibilities

  • Schedule vendor payments within each vendors agreed terms, so payments are properly received for any outstanding credits
  • Monitor Administrator email for AP correspondences
  • Monitor vendor accounts to ensure payments are up to date
  • Respond to all vendor enquiries regarding finance.
  • Pay employees by verifying expense reports and preparing pay checks
  • Facilitate payment of invoices due by organizing bill reminders and contacting vendors
  • Understand compliance issues around accounts payable processes (W-9, sales tax, etc.)
  • Process outgoing payments in compliance with financial policies and procedures
  • Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted by comparing system reports to balances
  • Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data
  • Keep track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
  • Maintain historical records
  • Correct any pricing costs within in-house system when vendor invoices are different that what we are charging for the part
  • Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
  • Enter and upload vendor invoices into system
  • Assist with month end closing
  • Provide supporting documentation for audits
  • Acquire all expense receipts from individuals and enter in the GL.
  • Track expenses and process expense reports
  • Prepare analyses of accounts and producing monthly reports, distribute to Owners/Managers.
  • Continuing to improve the payment process


Expectations

The expectation of this position is to provide accurate, timely, and valuable work. They must pay attention to detail. They are responsible for keeping up-to-date records of company purchases and organizing account statements that will help facilitate financial reports like profit margins.


Employment Details

-Part-time, Day Shift 8 am to 3 pm with overtime opportunities

-Required Education: - High School Diploma or GED

-Compensation: - $20.00 to $25.00 /hour Dependent on Experience