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Career Service Manager
4 months ago
Position Title: Career Services Manager
Classification: Exempt
Reports To: Career Pathways Director
Shift available:
- 1st Shift: 8am- 5pm
Salary: $54,000
Position Description
About Dayton Job Corps
Job Corps’ national mission is to educate and train highly-motivated young people, ages 16-24, for successful careers in the nation’s fastest-growing industries. Here at Dayton Job Corps Center, we support their mission by teaching eligible young people, the skills they need to become employable and independent, and place them in meaningful jobs or further education. Students here have access to room and board while they learn skills in specific training areas for up to three years. The program helps them to complete their high school education, trains them for meaningful careers, provides transitional support services, and assists them with obtaining employment. Job Corps graduates either enter the workforce or an apprenticeship, go on to higher education, or join the military.
Summary
Responsible for organizing, planning, administering and directing the career and personal counseling, Career Transition Readiness (CTR), and Career Preparation activities.
Essential Functions
1. Oversees the career services department and staff to ensure maximum outcomes.
2. Communicates department performance with the Career Development Services System (CDSS) Director. Makes recommendations to improve trade performance.
3. Actively participates in the weekly scheduling meeting.
4. Manages the flow of students through each career technical training (CTT) program to ensure production and outcome goals are met on a monthly basis. Counsels students as necessary.
5. Ensures students’ accountability information is submitted accurately and within established time frames. Monitors students’ accountability to include leaves, attendance, and unauthorized absence (UA) retrieval.
6. Ensures contact is maintained with all students who are in UA status, and counselors do everything to retrieve them from UA.
7. Ensures that Evaluations of Student Progress (ESP) are completed accurately, completely, and in a timely manner.
8. Monitors students’ ESP. Ensures that each student has an evaluation at least every 60 days. Ensures that there is a formal evaluation prior to the student’s entry into a new phase of CDSS.
9. Monitors statistical performance and student accountability for classes. Develops corrective action plans as needed.
10. Ensures timely placement and retention of graduate and former enrollees in quality placement activities.
11. Ensures that the Career Transition Services (CTS) Specialists exceed placement goals.
12. Ensures staff members have adequate training to complete key areas of responsibilities.
13. Monitors case notes to make sure students are receiving services and make sure services are being documented as required. Performs a 100% audit of the MPO30/MPO32 reports and 10% audit monthly of CTS folders to ensure compliance.
14. Ensure staff members have adequate training to complete key areas of responsibilities. Cross- trains department employees. Ensures that departmental staff completes all U.S. Department of Labor (DOL), corporate, and center training as required.
15. Develops others: delegates tasks or responsibilities for the purpose of developing others’ abilities, reassures and encourages performance improvement, and provides timely coaching.
16. Develops and implements an Industry Advisory Council.
17. Develops and maintains a system to ensure that Substitute Instructors and tutors are available, as needed.
18. Provides students transportation assistance for interviews and work-based learning (WBL).
19. Schedules staff meetings at regular intervals, and ensures meeting minutes are accurate.
20. Develops and implements standard operating procedures (SOPs) for the career services departments.
21. Participates in the Career Mentoring Team (CMT), and ensures that all staff participate in CMT.
22. Provide support to the CDSS department to ensure student job readiness.
23. Participates on a Student Government Association (SGA) Committee.
24. Ensures equipment assigned to the department is properly accounted for and maintained in good condition. Notifies the Center Director of repairs/costs above routine expenditures.
25. Monitors budget for the career services departments and maintains spending limits as applicable. Tracks spending of staff each month.
26. Periodically audits staff time sheets to ensure compliance with corporate time-keeping policy.
27. Ensures accuracy and timely submission of all employee timesheets so as to remain in compliance with company policy.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Requirements
Required Education & Experience
• Bachelor’s degree (including 15 semester hours of instruction in social services–related field)
• Two years of relevant experience
Certifications/Competencies
• CPR/First Aid certifications
• Computer literacy
Minimum Eligibility Qualifications
• If the position requires driving, a valid driver's license in the state of employment with an acceptable driving record is required
• 1-9 documentation required to verify authorization to work in the United States
• Ability to pass a pre-employment drug test and background check
