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Grant Accountant II

3 months ago

Austin, United States American YouthWorks Full time
Job DescriptionJob DescriptionSalary: $27.00-$28.00 Hourly

CAREER DETAILS:

CAREER TITLE: Grant Accountant II 

LOCATION: AYW Headquaters, Austin, TX

DIVISION: Core Mission Support, Accounting

DEPARTMENT: Accounting and Finance

POSITION REPORTS TO: Chief Financial Officer 

POSITION SUPERVISES: None

CLASSIFICATION: Regular, Full-time, Non-Exempt


POSITION PURPOSE:

The Grant Accountant will assist with grant and contract billings, accounts receivable/revenue recognition, financial reporting, general ledger maintenance, and security, journal entries to the general ledger, and creation of monthly and annual reports, contract and grant reports.


ESSENTIAL FUNCTIONS AND BASIC DUTIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and basic tasks. Under limited to no supervision from the Chief Financial Officer, the Grant Accountant II will perform the following functions:

  1. Prepares monthly grant invoices to include the backup the funders require.
  2. Monitor grant budget and actual expenses during billing to ensure expenses align with the budgeted items.
  3. Reconcile and report grant income and expenses quarterly to YouthBuild Program Director.
  4. Prepare Conservation Corps partner invoices monthly.
  5. Collections on outstanding invoices.
  6. Reconcile and resolve accounting problems and discrepancies;
  7. Handle participant payroll
  8. Payroll tax deposits and account reconciliation when needed.
  9. Process 403B retirement plan payments and reconciliation when needed.
  10. Ensure accounting documents, records, invoices, and reports are prepared, maintained, and presented in an accurate and timely manner;
  11.  Ensure AYW policies, procedures, and accounting functions are followed and completed per internal policies and grant requirements;
  12. On an as-needed basis:
    1.  Attend and participate in meetings;
    2.  Complete special projects and miscellaneous assignments.
  13. Maintain the confidentiality of sensitive information;
  14. Other duties as assigned by supervisor.


ANTIRACIST ORGANIZATION TRANSFORMATION

Promote continued organization support of Racial Equity, Diversity, Inclusion, and Belonging initiatives. Seek to break down institutional barriers in order to foster equity, inclusion, and belonging throughout the agency and the communities with whom we engage and collaborate.


QUALIFICATIONS:

Minimum Required

EDUCATION / CERTIFICATION: Bachelor’s degree in Accounting or related field

EXPERIENCE: Five (5) years of Non-Profit experience, SAGE MIP accounting software;

EDUCATION/EXPERIENCE: Bachelor’s degree in the specified or related field and years of work experience such as described in the essential work tasks; High School diploma or GED and 6 years of work experience such as described in the essential functions and duties. 

Preferred

EDUCATION/EXPERIENCE: Previous related experience and accounting knowledge working with a YouthBuild or AmeriCorps program model


KNOWLEDGE/SKILLS/ABILITIES

KNOWLEDGE: Non-profit grant billing and expense allocation, SAGE MIP software, Proficient in Microsoft Office and Google Suite applications, computers and general office equipment; Donor contact management software;

SKILLS: Strong analytical, organization and time-management; Negotiation, Quality control analysis, File management; Non-profit fund accounting Identify problems and negotiate resolutions; excellent problem-solving skills and ability to develop win/win solutions; hardworking, focused on success and continuous process improvement;

ABILITIES: Ability to work well with a wide range of people. Able to build consensus, Good decision maker, Flexibility under pressure, Evaluate, analyze and interpret information, Organize and clearly communicate complex accounting projects, issues, and tasks in a professional and efficient manner, Self- motivated and able to work with minimal supervision; Prioritizing, planning and organizing, Dependability; Ability to manage outside contractors and projects, Ability to thrive in a lean and fast-pace work environment.


PHYSICAL ACTIVITIES:

HEARING: Hear average or normal conversations and receive ordinary information;

TALKING: Speaking clearly so others can understand you and the information you are communicating; Will be required to convey detailed or important instructions or ideas accurately; talking in front of groups and, or providing information to supervisor, co-workers, and external partners via telephone, writing form, e-mail or in person provide guidance and direction to others, set and monitor performance standards;

VISION: See details at a distance and, or at close range, within a few feet of the observer; will be required to read papers, books and to operate audio-visual, office equipment and tools;

EXTENT FLEXIBILITY: Bend, stretch, twist, or reach with your body, arms, and/or legs;

REPETITIVE MOTIONS: Walking; talking; frequent and regular movements of the wrists, hands, and/or fingers;

PHYSICAL STRENGTH: Exert maximum muscle force to lift, push, pull, carry objects, or restrain individuals;

DYNAMIC/STATIC/TRUNK STRENGTH: The ability to exert muscle force repeatedly or continuously over time. This involves muscular endurance and resistance to muscle fatigue. Exert maximum muscle force to lift, push, pull, or carry objects; use of abdominal and lower back muscles to support part of the body repeatedly or continuously over time without 'giving out' or fatiguing; may also restrain potentially violent individuals;

EQUIPMENT INTERACTION: Using a computer and computer applications to enter data or process information; Photocopiers and scanners.


WORKING MODEL AND CONDITIONS:

ENVIRONMENT: In-person, on-site

INDOORS: Environmentally controlled conditions, working in an office or shared office setting, working with others in a group or team; contact with others (face-to-face, by telephone, or otherwise), No hazardous conditions.


ATTENDANCE: Monday – Friday, flexible 40-hour workweek with one hour unpaid lunch break; occasionally weekends or after hours to meet deadlines or special projects and other events as needed;

TRAVEL: Occasionally attend professional conferences, workshops, training, and annual program retreats.


BENEFITS

American YouthWorks offers competitive benefits and leave packages including, on an annual basis:

  • 11 personal days;
  • 8 sick days;
  • 19 break days, taken throughout the spring, summer, and winter;
  • 17 holidays,
  • Employer contributions toward medical and dental plan;
  • Employer-paid Life, AD&D, and Long Term Disability;
  • Pre-tax programs for child and health care;
  • Supplemental income and additional voluntary life options
  • 403(b) retirement with employer contribution;
  • Employment service awards every 5-years;


EOE

AYW is committed to building a culturally diverse workforce and fostering an environment of respect and inclusiveness amongst all individuals regardless of race, color, religion, national origin, pregnancy or parental status, gender identity or expression, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, military or veteran status, political affiliation, genetic information or physical or mental disability, or any other characteristic as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.