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Strategic Operations Associate

3 months ago

Philadelphia, United States American Bible Society Full time
Job DescriptionJob Description

JOB PURPOSE:

The Strategic Operations Associate is responsible for providing support to the Strategic Operations Manager in the areas of Global Grant management, financial commitments through pledging, monthly financial reviews, invoice/payment management, and budget planning for Ministry Partnerships. She/He will assist in ensuring alignment and compliance of Ministry Partnerships operations to ABS policies and procedures by way of training, communication, and support.

MINIMUM SPIRITUAL AND PERSONAL COMMITMENT:

  • Demonstrate a personal commitment to Jesus Christ
  • Identify with and participate in a Christian church and proactively seek to grow in their Christian faith.
  • Actively participate in organizational prayer, devotional times, and organization-wide events.
  • Maintain an exemplary standard of Christian ethics, behavior, and conduct within ABS and in their public and private life outside of ABS and always uphold ABS’ Standards of Conduct and Affirmation of Biblical Community.
  • Demonstrate Christian maturity in all interactions as displayed by good judgment based on biblical values and principles.
  • Actively incorporate their faith in all aspects of their daily work.

JOB RESPONSIBILITIES:


1. Global Grant Management & Pledging Support

  • Process financial grants for United Bible Societies (UBS) as directed by the Operations Manager by entering grant pledges and expressions of interest into the UBS Solomon system.
  • Process direct grant payments to partners outside of the UBS Fellowship:
    • Preparation of payment documentation including supporting documentation and vendor forms.
    • Obtain designated signatures in accordance with American Bible Society (ABS) Signature Authority Policy.
    • Key payments into Kwiktag system/Enterprise Resource Planning (ERP) system for processing by Finance.

2. Monthly Financial Review

  • Assist the Operations Manager in monitoring financial performance of Ministry Partnerships teams through budget vs actual reports generated by Finance.
  • Research expenses/credits on monthly UBS live report and facilitate department/sub department billing.
  • Identify, research, and report to Operations Manager on financial variances and factors that influence each area’s financial performance.
  • Upon request, evaluate Ministry Partnerships (MP) budget for budget efficiencies

3. Invoice Support

  • Work with Operations Manager in the processing of non-grant payments/invoices. This includes:
  1. Preparation of payment documentation including supporting documentation and vendor forms.
  2. Obtaining designated signatures in accordance with ABS Signature Authority Policy.
  3. Key payments into Kwiktag system/ERP system for processing by Accounts Payable.

4. Budget Support

  • Under the direction and supervision of Senior Director of Finance Planning and Analysis (FP&A) and Operations Manager, assist with the development of the Ministry. Partnerships annual budget and revised budget for assigned ministry areas.
  • Update departmental budget-templates for assigned areas in FP&A’s Vena tool or ERP as directed by Senior Director of FP&A.

5. Other Key Tasks

  • Solomon project database and Blackbaud/SalesForce CRM research as assigned.
  • Participate in weekly gift review meetings.
  • Special projects as assigned by Operations Manager.

ESSENTIAL SKILLS:

  • Passion for the Bible cause and its ability to transform hearts
  • Strong affirmation of the mission of American Bible Society
  • Strong team player with ability to work collaboratively with colleagues at all levels
  • Effective communicator with strong customer service orientation
  • Ability to compile clear, compelling, and concise reports
  • Effective organizational, implementation, and time management skills
  • Ability to multi-task and establish priorities
  • Self-directed, with the ability to identify gaps, barriers, and issues, and develop solutions

EDUCATION AND TRAINING:

  • Undergraduate degree required
  • 5+ years of administration experience with a demonstrated successful outcomes.
  • Experience with bookkeeping, creating budgets, proposals, and reports a plus
  • Proficiency in all MS Office applications: Office 365 suite including Excel, Word, PowerPoint, Teams

Working Conditions:

Office located in old-city Philadelphia. U.S. Infrequent domestic travel. Core Hours: 8:30 – 5:00.

Additional Information:
  • Background Check: Candidates must pass a background check as a condition of employment. This may include criminal history, credit check, and verification of employment and education history.
  • Reference Checks: Employment is contingent upon satisfactory reference checks.
  • Eligibility to Work: Candidates must provide proof of eligibility to work in the United States.
  • Affirmation of Biblical Community: Candidates must sign and agree to uphold the ABS Affirmation of Biblical Community as a condition of employment.

American Bible Society is committed to providing equal employment opportunities to all applicants and employees, in accordance with federal, state, and local laws. We believe in the inherent dignity and worth of every individual, created in the image of God, and strive to reflect Christ’s love and justice in our employment practices.

We do not discriminate on the basis of race, color, national origin, sex, age, disability, veteran status, genetic information, or any other protected status. Our commitment to diversity and inclusion is rooted in our Christian faith and values, which call us to love and respect all people.

As a faith-based organization, we require employees to affirm and uphold our Christian beliefs as a condition of employment. This requirement is consistent with our mission and ensures that our work environment aligns with our core values and deeply held religious principles.

Our mission is to make the Bible available to every person in a language and format each can understand and afford so all people may experience its life-changing message.