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Clerical/Administrative Positions

3 months ago

Corona, United States NEXGENS Full time
Job DescriptionJob DescriptionKey Responsibilities

  • Administrative Support:

    • Answer and direct phone calls, take messages, and handle general inquiries.
    • Greet and assist visitors in a professional and courteous manner.
    • Manage incoming and outgoing mail, emails, and other correspondence.
    • Prepare and edit documents, reports, and presentations as needed.

  • Scheduling and Coordination:

    • Schedule and coordinate appointments, meetings, and events.
    • Maintain and update calendars for staff and management.
    • Assist with travel arrangements and itineraries.

  • Record Keeping and Documentation:

    • Maintain accurate and up-to-date filing systems, both electronic and paper.
    • Organize and store documents, records, and files in an easily accessible manner.
    • Assist with data entry and ensure that all records are accurate and complete.

  • Office Management:

    • Order and maintain office supplies and inventory.
    • Ensure that office equipment is properly maintained and serviced.
    • Assist with basic bookkeeping tasks, such as processing invoices and tracking expenses.

  • Communication and Collaboration:

    • Communicate effectively with staff, clients, and vendors.
    • Provide general support to the team, including assisting with special projects.
    • Collaborate with other departments to ensure smooth operations.

  • Compliance and Procedures:

    • Adhere to company policies and procedures.
    • Maintain confidentiality of sensitive information.
    • Assist with the development and implementation of office policies and procedures.
Qualifications

  • Education and Experience:

    • High school diploma or equivalent required; an associate's or bachelor's degree in a related field is a plus.
    • Previous experience in an administrative or clerical role preferred.

  • Skills and Abilities:

    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
    • Strong organizational and time management skills.
    • Excellent verbal and written communication skills.
    • Ability to multitask and prioritize tasks effectively.
    • Attention to detail and accuracy.
    • Basic understanding of bookkeeping and office management practices.

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