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A/P Specialist

2 months ago

Addison, United States Rolfson Oil Full time $45,000 - $55,000
Job DescriptionJob DescriptionBenefits:
  • Pay: $45k-$55k per year depending on experience
  • Medical, Dental, and Vision health insurance elections
  • 401K 
  • Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
  • Weekly Pay
  • Pay Card option
  • Online pay stub access
  • 24-7 office support

Job Overview: Primary focus of this position is to manage and maintain financial records for different entities, ensuring that accounts payable transactions are accurately entered in a timely and efficient manner.

Responsibilities:
  • Manage the daily review of purchases made on company credit cards.
  • Assist cardholders with coding and processing of transactions in the Concur system.
  • Daily processing of orders, bills of lading (BOL’s) and invoices. Accuracy and timeliness of keying this data into the AP system is extremely important.
  • Ensure BOL’s and invoices are collected and reconciled daily.
  • Communicating with appropriate corporate personnel to ensure timely approval/reconciliation of purchases.
  • Contact suppliers to request credits for incorrect billing, missing invoices, etc.
  • Manage payments drafted from bank account, ensuring amounts being drafted are accurate and recorded timely.
  • Assist/support with the reporting of taxes as needed, review of BOL’s and invoices, locating documentation promptly and efficiently as requested.
  • Manage bill approval process and check runs, ensuring vendors are paid timely.
  • Working with suppliers to verify account set up and get W-9’s for reporting.
  • Data entry and daily use of QuickBooks, Excel, and certain supplier portals.
  • Daily communication with the Controller and other members of management regarding progress of work, ensuring all items are completed by the end of each business day.
  • Assisting the Finance Department with other projects as assigned

Requirements:
  • Fuel Payable Experience preferred
  • Minimum of two years Accounting experience
  • Experience with SAP Concur
  • Ability to handle (and keep current) high transaction volumes
  • Strong attention to detail, deadlines, and discretion
  • Good working knowledge of Microsoft Excel and Word
  • Good customer service skills, verbal and written
  • Prior office/administrative experience
  • Able to multitask in a high pace environment
  • Must be organized

#INDROLP
 

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