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Corporate Operations Assistant

2 months ago

Stafford, United States @Orchard Full time
Job DescriptionJob DescriptionCorporate Operations Assistant
Stafford, VA (Hybrid)
@Orchard has been retained to assist our client, a Hawaiian native super 8(A) firm with multiple professional services engagements in the areas of Information Management, Supply Chain, Program Management, and technical solutions. They are seeking an energetic, self-starting Office Assistant to support the operations team at the company’s satellite location in Stafford, Virginia with hybrid Telework. The successful candidate will assist the Director of Operations by providing administrative support, tracking business activity, delivering quality customer service, and collaborating effectively with senior management. In this role, you may juggle multiple projects simultaneously, necessitating time management, multitasking, and organizational skills. Performance of a variety of administrative tasks.
As a Corporate Operations Assistant, you will perform a variety of tasks that will include:

Operations Support
  • Coordinate with Corporate IT on asset management
  • Facilitate office supply and IT order requests
  • Assist with internal document management
  • Manage Corporate communications
  • Assist with employee morale programs
  • Light meeting and event planning
  • POC for new hire onboarding items (backpacks, badging, etc).
Human Resources / Recruiting
  • Partner with Corporate HR to maintain and communicate office policies as necessary
  • Maintain proficiency with the Applicant Tracking System
  • Conduct initial candidate screening, coordinate and schedule interviews
  • Coordinate with IT for onboarding materials for new hires
Accounting Support
  • Monitor, track, and maintain office supplies inventory for all office locations
  • Review supply procurement with the accounting manager
  • Receipt management, retainment, and reconciliation
Other Job Duties may include:
  • Data entry, filing, spreadsheet management
  • Attend meetings with the Corporate Operations Department
  • Office management
  • Conduct independent research as directed
  • Update databases as requested
  • Manage mailings and databases
  • Enter expenses in the budget spreadsheet
  • Assist with client project deliverables, as requested

Experience and Qualifications:
  • 4 Year Degree from an accredited University
  • Must be in the Northern Virginia, Maryland, D.C. area
  • Excellent written and verbal communication skills
  • Strong interpersonal skills
  • Proficient in MS Office.
Preferred Qualifications:
  • Knowledge of human resources management practices and procedures
  • Office management, administrative or assistant experience
  • Knowledge of office management responsibilities, systems, and procedures.
    • SharePoint
    • Applicant Tracking System (ATS)
  • Superb time management skills with the ability to multi-task and prioritize work
  • Strong attention to detail and problem-solving skills
  • Ability to work independently within established guidelines
Hours and focus of work are flexible depending on availability, skills, and interest.
If you match the requirements for this opportunity and believe you have the experience and talent to succeed in the role, we need to hear from youEstablished in 2010, @Orchard LLC, also known as, Talent Orchard has an exceptional reputation, providing staffing solutions to time-sensitive, talent scarcity issues to deliver better talent management ROI. Our specialty lies in the critical area of program talent acquisition and resource management, not in one narrow skillset, but across many areas of technical and functional delivery. To learn more about our other exciting opportunities, visit our Jobs Page at www.atOrchard.com.