Corporate Operations Assistant

2 months ago

Stafford, United States Vintun Full time
Job DescriptionJob Description

Job Description and Responsibilities


Vintun LLC is a small disadvantaged business established under the Native Hawaiian Owned 8(a) program. As a professional services firm that provides consulting and advisory services to clients, Vintun works to improve operational efficiency and to accomplish organizational objectives as well as serves as a leading provider for information services and business management services to the Federal Government. We seek to create impactful solutions that yield lasting results. Vintun is headquartered in Alexandria, VA with client support offices in San Diego and Hawaii. Vintun offers a highly competitive benefits package that reflects our objective of employing top industry performers.

Vintun LLC is seeking an energetic, self-starting Office Assistant to support the operations team at the company’s satellite location in Stafford, Virginia with hybrid Telework. The successful candidate will assist the Director of Operations by providing administrative support, tracking business activity, delivering quality customer service and collaborating effectively with senior management. In this role, you may juggle multiple projects simultaneously, necessitating time management, multitasking and organizational skills. Performance of a variety of administrative tasks will include:

Operational Support
• Coordinate with Corporate IT on asset management
• Facilitate office supply and IT order requests
• Assist with internal document management
• Manage Corporate communications
• Assist with employee morale programs
• Light meeting and event planning
• POC for new hire onboarding items (backpacks, badging, etc)
Human Resources / Recruiting
• Partner with Corporate HR to maintain and communicate office policies as necessary
• Maintain proficiency with Applicant Tracking System
• Conduct initial candidate screening, coordinate and schedule interviews
• Coordinate with IT for onboarding materials for new hires
Accounting Support
• Monitor, track and maintain office supplies inventory for all office locations
• Review supply procurement with accounting manager
• Receipt management, retainment and reconciliation
• Expense reporting

Job Requirements
• 4 Year Degree from accredited University
• Must be in the Northern Virginia, Maryland, D.C. area
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Proficient in MS Office

Preferred Requirements
• Knowledge of human resources management practices and procedures
• Office management, administrative or assistant experience
• Knowledge of office management responsibilities, systems, and procedures
o SharePoint
o Applicant Tracking System (ATS)
• Superb time management skills with the ability to multi-task and prioritize work
• Strong attention to detail and problem-solving skills
• Ability to work independently within established guidelines

Hours and focus of work are flexible depending on availability, skills and interest.

Other Job Duties
• Data entry, filing, spreadsheet management
• Attend meetings with Corporate Operations Department
• Office management
• Conduct independent research as directed
• Update databases as requested
• Manage mailings and databases
• Enter expenses in budget spreadsheet
• Assist with client project deliverables, as requested

Please note: Vintun LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Position functions and qualifications may vary depending on business needs.


Preferred Qualifications
• Excellent computer skills (MS Word, Excel, and PowerPoint)
• Strong writing skills
• Excellent communication skills
• Ability to work independently and collaborate with other team members
• Demonstrated leadership abilities
• Demonstrated time management skills
• Strong organizational skills
• Proven academic excellence

Vintun LLC is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.

Physical Requirements:
Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. May include lifting weight up to 50 pounds as necessary.

Vintun LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions, functions and qualifications may vary depending on business needs.

Vintun LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally.

 

Company DescriptionVintun, LLC is Native-Hawaiian Owned 8(a) consulting company dedicated to providing clients with impactful solutions and lasting results. Our capability areas center on: Business Advisory Services, Supply Chain and Logistics Readiness, and Digital Enablement.Company DescriptionVintun, LLC is Native-Hawaiian Owned 8(a) consulting company dedicated to providing clients with impactful solutions and lasting results. Our capability areas center on: Business Advisory Services, Supply Chain and Logistics Readiness, and Digital Enablement.

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