Receptionist

4 weeks ago


Miami Beach, United States GF IMMIGRATION LAW, PA Full time
Job DescriptionJob DescriptionSalary:

Responsibilities:

  • Manage the incoming mail, including sorting, scanning, distributing, and delivering it to the appropriate departments or individuals.
  • Track and log incoming packages, ensuring timely notification and distribution to the intended recipients.
  • Send correspondence to clients
  • Follow RFE procedure
  • Greet and welcome clients and third parties into the office
  • Organize Calendars and assist in  conference room scheduling.
  • Lift boxes, carry mail bins, & occasionally run errands for the company 
  • Keep and maintain a well stocked break room and office supplies
  • Collects and organize documents from clients
  • Occasionally handle calls
  • Schedule consultations with clients when needed, coordinating availability between clients and appropriate staff members.
  • If needed, respond to in-office client inquiries regarding case updates 
  • Assist in-office clients with the fingerprint procedure
  • Other duties may be assigned


Requirements and skills:

  • Minimum 1 year of relevant writing experience 
  • Time Management Skills
  • Superior organization skills and the ability to juggle multiple deadlines
  • Proficient with Google works
  • Ability to work independently
  • Strong written and verbal communication skills
  • Demonstrated ability to work confidently and collaboratively with individuals at all levels of the organization
  • Ability to manage multiple projects simultaneously
  • Ensure confidentiality of all the firm and client's documentation and information
  • Attention to details
  • Bilingual (English / Spanish)

Job Type: Full-time
Benefits: Health Insurance, Dental Vision, 401(k), Paid Time Off, Parking Garage
Physical Setting: In-Office Position
Schedule: 8 hours shift, Monday to Friday


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