Executive Assistant to the CEO

1 month ago

Newport, United States Financial Freedom Full time
Job DescriptionJob DescriptionSalary: $20-$22 per hour DOE

Description:  

Our CEO is actively seeking an Executive Assistant. A successful candidate will support our CEO who embodies the true spirit of entrepreneurship by keeping her grounded in the day-to-day activities and actions across multiple business entities/channels. 

 

Responsibilities & Activities:  

  • Proactively assist the CEO in managing multiple businesses including handling calendar and prioritizing the most critical matters 
  • Schedule and manage calendar and appointments for non-FFWMG businesses 
  • Provide project management support on special initiatives and strategic projects as assigned by the CEO covering all business entities 
  • Provide administrative assistance such as writing and editing e-mails, drafting letters, and preparing high quality communications, presentations, and other material on the CEO’s behalf 
  • Holding CEO accountable to her commitments including content creation for social media  
  • Support marketing initiatives across all business entities  
  • Organize meetings/retreats/workshops, including scheduling, securing locations, working with vendors, sending reminders, supporting attendees, and organizing catering when necessary 
  • Prepare for and manage all travel related needs for the CEO and team members when needed 
  • Attend non-FFWMG events/virtual sessions and capture the vision (for marketing purposes) and promises that CEO makes 
  • Proactively follow-up on promises including tasks and actions 
  • Handle technology for CEO to allow for efficiency and scale 
  • Communication support to ensure nothing falls through the cracks 
  • Maintain confidentiality between businesses 

 

Required Knowledge, Skills & Abilities:  

  • Minimum 2 years of clerical/administrative experience  
  • Previous Executive Administrative experience preferred 
  • Minimum 2 years of customer service experience  
  • Preference given to 1+ years of experience within the financial services or professional services industry and/or marketing expertise 
  • Excellent organizational, time management, and detail-oriented skills 
  • Ability to handle competing priorities and multiple tasks   
  • Excellent interpersonal and communication (oral & written) skills 
  • Proficiency with computers, technology, Zoom, social media 
  • Willing to travel as needed 

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