Executive Assistant

2 months ago

Norman, United States OU Education Services Full time
Job DescriptionJob Description

OU Education Services (OUES) is a nonprofit created to manage and grow online learning at the University of Oklahoma. The University of Oklahoma Board of Regents has authorized OU to engage OUES in supporting OU to manage and deliver online programs and courses. OUES was created in collaboration with the university and will improve OU's capabilities to increase education accessibility. 


OUES is looking for an Executive Assistant who is trustworthy, professional, organized, and has great attention to detail. The Executive Assistant will provide high-level administrative support to assigned leadership staff.

Schedule

Full-time

Work Schedule: M-F, 8-5

Work Type: onsite with possible hybrid option


Key Responsibilities:

  • Provides executive administrative and business support to executive management team
  • Effectively manage executives outlook calendar scheduling, plan and schedule meetings, teleconferences, etc.
  • Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation, and arranging lodging and meeting accommodations
  • Acts as a liaison and gatekeeper ensuring that all communication is handled effectively exercising the appropriate discretion and confidentiality
  • Assists with various committees and associated responsibilities
  • Compiles data, statistics, and other information.
  • Coordinates events and special meetings
  • Directs and coordinates daily operations of the office by serving as a staff and resource person.
  • Anticipate needs of executives and act upon them accordingly
  • May administer projects and various programs on behalf of executive management
  • Ensures all matters of sensitivity are confidentially maintained using considerable independent judgment
  • Manages daily operations of the office, orders and tracks supplies and solves departmental problems as they arise.
  • Prepares monthly expense reports, verification reports, and management reports and distributes to appropriate personnel. May assist with other reports for OUES.
  • Analyzes a variety of problems and carries out special assignments to solve those problems.
  • Performs various OUES duties as needed to successfully fulfill the function of the position.

Requirements:

  • Bachelors Degree required
  • Minimum of 3 years of Executive Assistant experience
  • Prior experience in supporting the preparation of executive presentations and other reports, written summaries is an asset.
  • Ability to anticipate needs, complete a high volume of tasks while working independently with discretion
  • Excellent verbal and written communication skills
  • Excellent organizational skills and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Ability to function well in a high-paced and at times stressful environment
  • Extensive knowledge of office administration, clerical procedures, and record keeping systems
  • Team Player: Someone who is willing to pitch in where needed
  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

Benefits Include:

  • Make a huge impact on the University of Oklahoma - Boomer Sooner
  • Dedicated group of education professionals pushing the bounds of online education
  • Competitive salary
  • 401K plan
  • Unlimited PTO policy
  • Medical/Dental/Vision Insurance
  • Flexible Work Policy
  • Community giving/volunteer program
  • Wellness reimbursement



Salary Range: $55-$60k



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