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Project Administrator

4 months ago

Columbia, United States Havtech LLC Full time
Job DescriptionJob Description

SUMMARY

The Project Administrator will provide overall administrative support to the Controls team, working directly with customers, vendors, and contractors to ensure successful project execution. They will be responsible for driving process to ensure high-level customer satisfaction and project administration through communicating with internal team members & leadership, coordination of ordering parts, managing project costs and billing, and providing general administrative support.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include the following (other functions may be assigned)

  • Provides high-level administrative project support.
  • Coordination with multiple vendors, customers, and contractors.
  • Builds strong relationships with customers and provides support, as needed.
  • Customer purchase order administration.
  • Creates and manages vendor orders to meet customer requirements.
  • Monitors project costs to deliver at or under budget without sacrificing customer satisfaction.
  • Documents work in detail and maintains files for each job.
  • Coordinates with service and technical support teams during start-up and throughout the warranty period.
  • Flexibility to work in-office on a hybrid basis, and as needed – Monday through Thursday, 8am-5pm and Friday 8am-4pm.


QUALIFICATIONS

  • Bachelor’s degree and/or minimum of two (2) years of experience with project management or providing administrative support.
  • Proficient in Microsoft Office – including Excel, Outlook, etc.
  • Strong communication skills both written and verbal.
  • Excellent organizational and time management skills.
  • Familiarity with general mechanical contracting or HVAC Controls is preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

DECLARATION

Human Resources retains the sole right and discretion to make changes to this job description. Any employee making changes unauthorized by the President or Human Resources will be subject to disciplinary action up to and including termination.