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General Administrative Assistant

2 months ago

Los Angeles, United States Libertana Full time
Job DescriptionJob Description

JOB DESCRIPTION

  • Position: General Administrative Assistant
  • Pay Range: $21-25
  • Reporting To: Director of Nursing/ Office Manager
  • Work Type: On-site

POSITION SUMMARY

The General Administrative Assistant will be responsible for performing a range of general administrative and clerical tasks related to the organization, but will also require the individual to act in a support role across various departments such as Respite, CCA/CCT, HCBA, etc. This generally includes answering the telephone, greeting, and announcing visitors, mailing/tracking packages as needed, distribution of mail, ordering office supplies, and department specific projects.

QUALIFICATIONS

  • Detail- oriented and organized.
  • Proven ability to work in a fast-past environment.
  • Openness, interest in learning, and willingness to "dive into" the work.
  • Excellent communication and intrapersonal skills.
  • Ability to meet assigned deadlines.
  • 2+ years in an office environment.
  • Microsoft Office and Excel skills.
  • Google Suite experience.
  • Bilingual in Spanish.
  • Is at least 18 years of age.
  • Is self-instructed and able to work with little supervision.
  • Background in medical field preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • General receptionist duties included answering telephones inquiries, channeling calls, taking messages, and paging staff as directed.
  • Maintains cleanliness of office.
  • Ensures office is fully stocked with office supplies, snacks and medical supplies.
  • Maintaining office equipment and tracking service needs.
  • Maintains office legal postings.
  • Performs other duties as assigned.
  • Process department applications efficiently.
  • Input client data into company database.
  • Learn and understand the program services and requirements to communicate to potential enrollees via phone, email or mail.
  • Support the DON with various duties including but not limited to, generating and preparing reports related to client care, employee schedules, and other administrative metrics.
  • Process mail requests.
  • Perform other duties as assigned.