Legal Administrative Assistant

4 weeks ago

Washington, United States AMS Staffing, Inc. Full time
Job DescriptionJob Description

Please send resume in WORD format if you are interested in this Legal Administrative Assistant opportunity with our client in Washington DC. This is a full-time, permanent position with a salary between 80-90K plus OT and awesome benefits. If youre not interested, please send to your colleagues as we do pay referral fees.

Location: Washington DC

Term: Full-time, Direct-hire

Sponsor/Transfer Visas: NO

Bachelors degree required: HIGHLY PREFERRED

Salary: 80-90K

OT eligible: YES

Hours per week: 35

Daily hours: 9:30-5:30

Work environment: HYBRID (3 days in-office, 2 days work-from-home) AFTER 30-60 days of being 100% onsite

Responsibilities

Acts as the administrative liaison for the desk assignment(s).

Supports internal and external client experience efforts.

Suggests enhancements to procedures to expedite projects and improve effectiveness of duties and responsibilities.

Coordinates internal and external meetings with limited direction based on meeting requirements.

Composes, edits, and, proofreads correspondence, presentations and other documents.

Enters and releases timekeeper submissions in the time entry system.

Manages projects as assigned by Practice Administrative Services (Excel, Interaction, Data Accuracy, Funds Database, Electronic Closing Binders).

Provides continuous status updates on projects and assignments to appropriate key stakeholder(s).

Manages new client/matter and conflicts process on behalf of assignment(s).

Serves as a liaison between the business departments and the assignment(s).

Supports Marketing & Business Development's efforts to resolve contact discrepancies and maintains client relationship data within our Client Relationship Management system (InterAction).

Coordinates with Marketing & Business Development to provide marketing materials for business development efforts.

Manages attorney social media, and coordinates efforts to update social media platforms on behalf of attorney (Twitter, LinkedIn).

Participates in ongoing training and development to keep up with evolving support needs.

Provides in-depth instruction to team members ensuring best-in-class service while away or out of the office.

Provides general administrative support such as coordinating travel arrangements and processes expense reimbursements.

Understands and adheres to best practices as determined by the Firm.

Required skills:

Minimum 3 years relevant experience within professional services environment.

Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) and other Firm-wide applications.

Understands and supports the team focus.

Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.

Strong interpersonal skills and the ability to build relationships with firm's lawyers, business staff and clients.

Demonstrates a positive, professional demeanor in appearance and behavior at all times.

Handles matters confidentially, expeditiously, proactively and independently.

Possesses exceptional verbal and written communication skills adhering to proper business writing standards.

Embraces continuous skill assessment efforts.

Actively engages and seeks out projects.

Works effectively with other departments, seeking solutions to business problems.

Demonstrates an openness to constructive feedback and a flexibility to adjust behavior or performance as needed.



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