Legal Administrative Assistant

2 weeks ago

Washington, Washington, D.C., United States Dentons Full time

Dentons US LLP is currently recruiting for an experienced Legal Administrative Assistant for our Washington, DC office. This position will provide administrative and legal support to our lawyers in our Real Estate and Government Contracts Practice Groups working in a collaborative environment.

Responsibilities

  • Draft, edit, and format documents in PowerPoint, Word, and Excel; including presentations and confidential materials.
  • Work with timekeepers, input time entry, file electronic court filings, pleadings, and process mail
  • Prepare closing binders, hard copies and interactive PDF copies for real estate and loan transactions
  • Prepare signature packages for large scale real estate and loan transactions
  • Act as a liaison between partners, attorneys and departments throughout the Firm, and provide executive level assistance and legal support to Senior Partner and Associate level attorneys with organizing and maintaining their workflow.
  • Heavy calendaring in Outlook as required by assignment; manage contacts lists and send invitations. Act as a proactive gatekeeper of attorneys' calendar and time
  • Reviews and processes invoices using Chrome River; assist with entering time entries, expense reports and other personnel records, and billing as needed.
  • Interface and establish positive business relationship with clients (may be highly confidential and require discretion). Build sustainable relationships of trust through open and interactive communication..
  • Arrange, coordinate and organize travel with support from onsite agents and the online travel booking tool.
  • Schedule and coordinate internal and external meetings and conference calls.
  • These duties may be ongoing or ad-hoc in nature
  • Other duties as may be assigned to fully meet the requirements for this position

Experience & Qualifications

  • 5+ years' experience within a large organization, law firm, or professional services.
  • High administrative and organizational skills, including excellent verbal and written communication skills.
  • Proficient in legal administrative tasks including, but not limited to, document preparation, filing, time entry, expenses, telephone contact, travel arrangements, and calendar maintenance
  • Exceptional organizational skills, attention to detail, ability to prioritize and multi-task a must.
  • Ability to work in a high-volume environment
  • Excellent interpersonal, written and oral communication skills; excellent client service
  • Intermediate to advanced skills in Microsoft Suite including, Outlook (including utilization of styles and pleading to format documents); Excel, Word; and Adobe/Nuance; knowledge of Chrome River, a plus
  • Licensed District of Columbia Notary experience a plus.
  • Flexibility to work overtime, as required

Dentons offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. We are an Affirmative Action Employer. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

About Dentons

Across over 80 countries, Dentons helps you grow, protect, operate and finance your organization by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you.

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