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Operations Admin Assistant in Honolulu

2 months ago

Honolulu, United States Aloha Hospitality Professionals Full time
Job DescriptionJob Description

Pay Range: $20-23 per hour, depending on experience

Operations Admin Assistant - Honolulu

Location: Downtown Honolulu, HI

Are you a detail-oriented problem solver with a knack for delivering exceptional customer service? Look no further AlohaHP is currently seeking a dedicated Operations Admin Assistant to join our team in downtown Honolulu. You'll be instrumental in ensuring the smooth functioning of this CPA firm's daily operations.

Responsibilities:

Supporting Tax & Audit Divisions:

  • Process financial statements and proposals.
  • Handle tax returns and engagement letters.
  • Conduct eFiling procedures.
  • Maintain client data accurately and securely.

Managing Company Academy:

  • Distribute newsletters to relevant stakeholders.
  • Update rosters as required.
  • Post internal communications as directed.

Assisting Consulting Division:

  • Provide support to the Consulting Division as needed.

General Administrative Duties:

  • Scan documents.
  • Maintain office equipment, including copiers.
  • Manage incoming and outgoing mail.
  • Ensure the firm's database is updated and accurate.
  • Perform routine office maintenance tasks.
  • Handle incoming calls and direct them appropriately.
  • Run errands within the downtown area as required.
  • Clean and sanitize common areas.
  • Greet visitors to the office in a professional manner.
  • Maintain awareness of fire safety protocols.

Working Conditions:

  • The Operations Admin Assistant works a standard day shift in an office environment from 8:00 am - 5:00 pm.
  • Alternate work schedules may be required based on client needs.

Education and Experience:

  • Associate's degree or higher preferred.
  • Office administration and support experience preferred.
  • Experience working in a public accounting firm preferred.

Minimum Requirements:

  • Intermediate knowledge of MS Word and Excel.
  • Ability to lift up to 25 lbs.
  • Typing speed of 50 WPM.