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Invoice Audit Specialist

1 month ago

Altamonte Springs, United States Tri-City Electrical Contractors, Inc. Full time
Job DescriptionJob DescriptionSalary:

 Mission:

To-Do More Than Is Expected for Client, Community, and Employee


Our Core Values:

  • Talent - Our people are our greatest asset. Our organization's future lies in our employees' hands and capabilities.
  • Results - We hold ourselves to the highest standards in the industry. As a result of this, we deliver what we promise while exceeding expectations.
  • Integrity - Trust & respect is earned. We are honest, respectful, and transparent in our interactions with our employees, clients, and vendors.

 

Position Summary:

The Invoice Audit Specialist is responsible for reviewing, auditing, and correcting invoices received within the Purchasing department.


Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Responsibilities of this position include, but are not limited to, the following:

 

  • Provides and maintains a high level of accuracy with all invoices, purchase order pricing, receiving, and warehouse logistics
  • Interacts daily with Purchasing Manager, Project Managers, Accounts Payable, Purchasing Agents, Warehouse Manager, and vendors
  • Researching problem invoices/statements, surtax issues, credits (create transaction history in software)
    • Credits are entered into software monthly before month-end and enter biweekly for job-cost closing
  • Research, resolve, and process 90-day past-due invoices
  • Research, resolve, and process job close-out invoices
  • Reporting
    • Monthly aging reports
    • Vendor lien release reports
    • Problem invoice tracking
    • Product pick-ups
    • Past due invoices
    • Non-compliance invoices and pick-ups
  • Training
    • Serve as software superuser and train users in business processes
  • Enter all pertinent information such as pricing, freight charges, and any unique condition into the software
  • Follow-up on CGC, eta dates on purchase orders, special drop shipments, etc
  • Serve as a backup to invoicing clerks

 

Other Duties as Assigned:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. In addition, duties, responsibilities, and activities may change at any time with or without notice.

 

Experience and Education: 

Required:

  • Background in basic Accounting and Accounting Principles
  • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately
  • Proficient use of Excel, spreadsheet manipulation, and formula-driven spreadsheets
  • Ability to read, write, and communicate in the English language at a minimum 12th-grade level
  • Intermediate computer skills include Microsoft Office products (Word, PowerPoint, and Outlook) with a focus on Excel.
  • High School Diploma or GED

 

Preferred:

  • Bilingual
  • Bachelors Degree in Accounting

 


Personal Attributes:

  • Is in support of our Mission Statement and Core Values
  • Is honest and has the highest integrity
  • Sets the example for others and is above reproach
  • Ability to cope with job pressures in a constantly changing environment
  • Excellent interpersonal skills
  • Highly self-motivated
  • Extremely detail-oriented
  • Positive and professional demeanor
  • Ability to work effectively and efficiently under time constraints and job responsibility pressure, and stress
  • Strong problem-solving and critical-thinking skills
  • Can handle and manage confidential information


Physical Demands & Work Environment:

  • Occasionally exposed to a variety of extreme conditions at construction job sites.
  • This job operates in an indoor professional office or job site environment. May work outside in heat/cold, wet/humid, and dry/arid conditions.
  • Employees may be exposed to fumes, airborne particles, moving mechanical parts, and vibration. In addition, the employee may occasionally be exposed to various extreme conditions at different work locations.
  • Employees will be exposed to moderate noise (i.e., business office with computers, phones, printers, and light foot traffic).
  • While performing the duties of this job, the employee is regularly required to talk and hear. This position is occasionally active and may require standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing throughout the day.
  • Must be able to move objects that weigh 25 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • This position routinely uses standard office equipment such as computers, phones, photocopiers/printers, filing cabinets, and fax machines.

 

Position Type, Expected Hours of Work, and Travel:

This is a full-time position.  Days and hours of work vary but equate to 40 hours per week.  Occasional evening and weekend work may be required as job duties demand. 

 

Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

 

Equal Employment Opportunity Statement:

Tri-City provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

 

EOE/APP/DRUG-FREE WORKPLACE

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