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POA Administrative Assistant

1 month ago

Bluffton, United States PALMETTO BLUFF INVESTMENTS LLC Full time
Job DescriptionJob Description


Palmetto Bluff is nestled along the May River in the Lowcountry of South Carolina between Hilton Head Island and Savannah. As an award winning 20,000-acre development, the development encompasses a private member’s only club which includes a marina, restaurants, an equestrian center, a shooting club, a Jack Nicklaus Signature Golf Course, a lawn and racquet club, and more. In addition, Palmetto Bluff has an extensive nature preserve, walking trails, retail shopping, and a vibrant village, all which pay homage to the region’s rich heritage.

Job Summary:

The POA- Palmetto Bluff Preservation Trust Administrative Assistant is an essential member of the team. This role aids the directors and Design Review Board associates by completing administrative tasks in a timely and accurate manner. We are seeking an Administrative Assistant to provide support to the team with their skills and professionalism. This role will include a wide variety of administrative functions.

Benefits:

We offer excellent benefits, including an incredible employer contribution towards medical, dental, and vision coverage which begins on the 1st of the month following your date of hire Other benefits include a 401(k) Plan, with an employer matching contribution, paid life & disability coverage, and more.

Essential Job Functions:

Job duties include, although are not limited to:

  • Responding to visitor and guest requests, questions, and concerns
  • Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages
  • Coordinating meetings and recording minutes
  • Scheduling travel arrangements when needed
  • Preparing departmental communication pieces
  • Coordinating and maintaining vendor/supplier information
  • Ordering office supplies and ensuring that the department is adequately stocked
  • Entering data for select invoices and products as needed
  • Assisting in recruiting, scheduling interviews, and training for new hires
  • Supporting the department with time management on execution of projects
  • Unifying and maintaining all internal documents
  • Facilitating resolution when possible or referring individuals to the appropriate manager
  • Ensuring all office equipment, printers, and phones are maintained and fully functional
  • Any other tasks as directed by the POA Director

Qualifications:

  • High School Diploma or equivalent is required, Bachelor’s Degree preferred
  • Two (2) plus years’ experience in an administrative role within a club or resort
  • Strong customer service skills
  • Must have intermediate skills with Microsoft Office products; Word, Excel, PowerPoint, Outlook and work order system.
  • Excellent verbal and written communication skills required
  • Knowledge of club / resort maintenance operations preferred

Physical Demands:

  • Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously.
  • Must be able to bend, stoop, squat and stretch to fulfill tasks.
  • Must be able to lift up to 15-40 lbs. on a regular and continuing basis.
  • Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.

Palmetto Bluff is proud to be an EEO Employer and participates in E-Verify.


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