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Clinical Administrative Assistant

4 months ago

New York, United States Classic Westchester Full time
Job DescriptionJob Description

Responsibilities:

· Creating and maintaining student demographic records that include name, contact information, and emergency contact information.

· Verification, scanning, and filing of all documents for each second-year student.

· Transmission of required student documentation to each clinical site at the commencement of each clinical rotation.

· Collection and filing of documents received per student for each rotation.

· Notifying clinical site of upcoming students.

· Telephone and email follow-up with new clinical sites procured by program clinical coordinators

· Tracking the completion of clinical site documentation including affiliation agreements.

· Organization and maintenance of documents for out-of-state clinical rotation sites.

· Printing, copying, sorting, and grading of seven different end-of-rotation exams per rotation.

· Printing, copying, and organizing PowerPoint slides, article, and other handouts for each callback session.

· Act as liaison between the PA program and the clinical sites such as notifying clinical sites of upcoming students and program requirements.

· Collect and organized data related to the maintenance of clinical year activities.

· Compliance tracking software and database entry, inspection of documents for errors, record keeping, and overall strong problem-solving and interpersonal skills

· Flexibility and team skills that are critical to the efficient workflow

· Participate as a member of the Physician Assistant Clinical Team and attend regular meetings

· Work collaboratively and independently with peers, faculty, and supervisors in the School and College is essential

· Oversee student and clinical faculty compliance for clinical placements

· Determines if all necessary paperwork has been submitted

· Carefully reviews submitted student documents against requirements

· Notify students and keep track of students who are missing requirements

· Assist with clinical placement requests

· Compiles all paperwork needed for facility affiliations

· Maintain and update extensive clinical sites contact lists

· Reply to all inquiries and general information requests with the accurate information

· Organize and schedule meetings and appointments

· Provide general support to students, faculty, and administrators

· Maintain profession decorum in communication with students, faculty, administrators, and other employees of the College

Responsibilities must include but are not limited to the above list.

Education Required:

· Bachelor's degree required. Master's degree preferred.

Experience and/or Skills Required:

· Three or more years of management experience, preferably in a learning center or similar operation.

· Demonstrated leadership, interpersonal, written, and oral communication, problem-solving, and organizational skills.

· Ability to work cooperatively with diverse constituents such as faculty, staff, and students.

· Ability to work in a fast-paced environment and juggle multiple tasks.

· Demonstrated evidence of detail-orientation, customer service orientation, and ability to work independently.

· Computer proficiency in MS Office, Outlook, Excel, and the Internet required.