Accounts Payable Assistant

2 weeks ago

Monroe, United States Pro-Tops Full time
Job DescriptionJob DescriptionBenefits:
  • Medical Insurance
  • 401(k) matching
  • Competitive salary
  • Dental insurance
  • Employee discounts
  • Flexible schedule
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Training & development
  • Tuition assistance
  • Vision insurance


We seek an experienced and detail-oriented Accounts Payable Specialist with QuickBooks (QB) expertise to join our finance team at Pro-Tops. The ideal candidate will manage all accounts payable aspects, ensure accurate and timely processing of vendor invoices, and maintain strong communication with internal stakeholders.

Responsibilities:

  1. Invoice Processing:
    • Receive and review vendor invoices for accuracy and completeness.
    • Enter invoice details into QuickBooks with a high level of accuracy.
    • Ensure proper coding and categorization of expenses.
  2. Vendor Communication:
    • Communicate with vendors to resolve any discrepancies or issues related to invoices.
    • Maintain positive relationships with vendors while ensuring timely payments.
  3. Payment Processing:
    • Prepare and process electronic payments, including checks and ACH transfers.
    • Schedule and execute payments in accordance with payment terms and company policies.
  4. Expense Reconciliation:
    • Reconcile vendor statements to ensure all invoices are accounted for and paid promptly.
    • Investigate and resolve any discrepancies in a timely manner.
  5. Record Keeping:
    • Maintain organized and up-to-date records of accounts payable transactions.
    • Assist in the preparation of financial reports related to accounts payable.
  6. Month-End Closing:
    • Contribute to the month-end closing process by ensuring all accounts payable tasks are completed accurately and on time.
    • Collaborate with the accounting team to provide necessary information for financial reporting.
  7. QuickBooks Expertise:
    • Utilize QuickBooks to its full potential for efficient and effective accounts payable management.
    • Troubleshoot and resolve any QB-related issues that may arise during the accounts payable process.
  8. Compliance:
    • Stay informed about changes in accounting regulations and compliance requirements.
    • Ensure adherence to company policies and relevant accounting standards.

Qualifications:

  • Bachelor's degree in Accounting, Finance, or a related field is preferred.
  • Proven experience as an Accounts Payable Specialist, with at least 3 years of relevant experience.
  • Proficient in using QuickBooks for accounts payable functions.
  • Strong understanding of accounting principles and practices.
  • Excellent attention to detail and accuracy.
  • Effective communication and interpersonal skills.
  • Ability to work independently and collaboratively in a team environment.
  • Strong organizational and time-management skills.

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